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EXHIBIT A
<br />CITY OF SANTA ANA
<br />REQUEST FOR PROPOSALS 19-017 FOR
<br />MISCELLANEOUS FLEET VEHICLE PARTS &
<br />ACCESSORIES
<br />SCOPE OF SERVICES & SPECIFICATIONS
<br />The Fleet Maintenance Division of the Public Works Agency maintains over 650 active fleet
<br />vehicles including sedans, trucks, vans, motorcycles, large heavy trucks, and police patrol sedans
<br />at the Corporate Yard facility located at 215 S. Center Street, Santa Ana, CA 92703. It is the
<br />responsibility of Fleet Maintenance to conduct routine maintenance on all vehicles, and replace
<br />all worn or broken parts. Parts for vehicles are ordered for inventory stock as well as parts
<br />required on an "as -requested" basis.
<br />The City desires to establish a prime and exclusive relationship with an auto parts and accessories
<br />distributor through a vendor -owned inventory (consignment) based business solution program
<br />providing a full line of equipment, products, accessories and services related to parts for the
<br />maintenance and repair of autos, trucks and other equipment to best serve the overall needs
<br />of the City. The City will provide the on -site staff to operate its Parts Counter Operation.
<br />General Parts Information
<br />The successful vendor shall supply parts and shop supplies necessary to maintain, repair and
<br />operate the City's fleet of vehicles and equipment including but not limited to, a full line of light and
<br />heavy duty equipment parts, Original Equipment Manufacturer (OEM) parts, small engine parts,
<br />hydraulic hoses, fasteners, tires, steel, welding supplies, safety supplies, chemicals, equipment,
<br />and all fluids associated with automotive vehicles (i.e. lubricants, antifreeze, brake fluids, etc.)
<br />Original equipment quality parts, supplies, and equipment, or the equivalent or better are required.
<br />The Fleet Maintenance Division reserve the right to purchase parts and other supplies that
<br />cannot be provided by the vendor within the time frames specified, or that do not meet original
<br />equipment quality, or that have been deemed inferior or unacceptable by Fleet Maintenance
<br />Division. Fleet Maintenance Division reserves the right to solicit repairs from any private vendor
<br />where said vendor may provide parts and/or labor for the repair of fleet equipment. Fleet
<br />Maintenance Division further requires that in every application where the City determines to be
<br />reasonable and acceptable the Contractor provide rebuilt, refurbished, recycled or refined
<br />products that meet or exceed OEM, SAE, UL, Mil -spec, ANSI or other industry quality standards.
<br />The Fleet Maintenance Division reserves the right over the course of the contract period to
<br />determine which products must be new, refurbished, recycled or retreaded. The Contractor shall
<br />also accept industry standard cores for rebuilding where the parts are acceptable as core
<br />exchanges including water pumps, alternators, etc. The Fleet Maintenance Division will work
<br />with the Contractor throughout the contract period to determine the parts, supplies and equipment
<br />to carry in inventory. This determination may be based on usage, fleet size, and parts ordering
<br />turnaround time, or any combination of these factors.
<br />Vendor Requirements
<br />The vendor shall have access to and control over sufficient inventory, either in an off -site location,
<br />or on- site in the vendor's own warehouse, preferably to be within a 1-hour delivery time to the
<br />City of Santa Ana RFP 19-017
<br />Page17
<br />25C-13
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