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California Department of Justice Memorandum of Understanding <br />Exhibit A, Special Terms and Conditions <br />access. All data and records received will be securely maintained and accessible <br />only by the employees of the specified program who are committed to protect the <br />data from unauthorized access, use or disclosure. <br />6. CLOUD COMPUTING ENVIRONMENT: A Cloud Computing Environment cannot <br />be used to receive, transmit, store or process DOJ's confidential criminal justice <br />data. <br />7. DESTRUCTION OF RECORDS: All records received by Agency from DOJ and any <br />documents created, copies made, or files attributed to the records received will be <br />destroyed within 30 days of completion of the business purpose for which it was <br />obtained. The records shall be destroyed in a manner to be deemed unusable or <br />unreadable and to the extent that an individual record can no longer be reasonably <br />ascertained. <br />SAFEGUARD REVIEW: The DOJ retains the right to conduct on site safeguard <br />review of the Agency use of DOJ information and security controls established. The <br />DOJ will provide a minimum of seven (7) days' notice of a safeguard review being <br />conducted by DOJ staff. <br />9. POTENTIAL SUBCONTRACTORS: Prior to the use of a subcontractor(s) to store, <br />use, process, transmit, and/or access DOJ data, notification to, and written approval <br />from DOJ is required 60 days in advance. The notification must include complete <br />name and address of the entity, purpose for use of a subcontractor, location(s) <br />where the data is or will be stored or used, and contact information. <br />Nothing contained in this MOU or otherwise shall create any contractual <br />relationship between the DOJ and any subcontractors, and no subcontract shall <br />relieve the Agency of its responsibilities and obligations hereunder. The Agency <br />agrees to be as fully responsible to the DOJ for the acts and omissions of its <br />subcontractors and of persons either directly or indirectly employed by any of them, <br />as it is for the acts and omissions of persons directly employed by the Agency. The <br />Agency obligation to pay its subcontractors is an independent obligation from the <br />DOJ's obligation, if any, to make payments to the Agency. <br />As a result, the DOJ shall have no obligation to pay or to verify the payment of any <br />monies to any subcontractor. <br />Revised 02/21119 �— <br />Page 2 of 5 <br />