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III. INSTRUCTIONS TO PROPOSERS <br />A. CITY RESPONSIBILITIES <br />The City will provide information in its possession relevant to preparation of required <br />information in RFP. The City will provide only the staff assistance and documentation <br />specifically referred to herein. <br />B. PROPOSER RESPONSIBILITIES <br />Point of Contact: The selected proposer will assume responsibility for all services in its <br />proposal. The selected proposer shall identify a sole point of contact with the greatest <br />knowledge in regard to the required service operations and contractual matters, including <br />payment of any and all charges resulting from the Agreement. <br />Evidence of Financial Capacity: Proposer may be requested to submit its most recent <br />audited financial statement, evidencing proposer's financial capacity to fully perform the <br />required services, including provision of equipment and personnel expenses over a ninety <br />(90) day period. If said financial statement does not reflect full ninety (90) day operational <br />capacity, proposer may include a letter of credit as evidence of supplemental capacity. <br />C. REQUEST FOR INFORMATION OR CLARIFICATION <br />All questions or requested clarifications shall be made in writing via e-mail to the Project <br />Manager (contact information as noted on the cover page to this RFP) by or before the <br />"Deadline for Requests for Information" date noted on the cover page of this RFP. No <br />verbal requests or responses will be accepted. Significant interpretations or clarifications <br />will be addressed via addenda to this RFP, as indicated below in SUB -SECTION D <br />"ADDENDA". <br />D. ADDENDA <br />Any changes in RFP from the date of release to date of submittal will result in an <br />addendum or amendment. Notification of such addendum or amendment shall be <br />posted on PlanetBids and City's website, www.santa-ana.ora/bids-rfps <br />E. LICENSES & PERMITS <br />The selected Proposer shall be required to obtain a City of Santa Ana Business license <br />within ten (10) business days of selection and must provide a copy to the City Project <br />Manager or designee prior to commencing any work in Santa Ana. <br />Additionally, Proposer will be responsible for obtaining any licenses/permits required by <br />the Scope of Work. <br />F. INSURANCE <br />The selected Proposer shall provide the required evidence of insurance coverage as set <br />forth in the standard agreement within ten (10) business days after receipt of notice of award. <br />City of Santa Ana RFP 18-052 <br />25e -I 0 <br />