25E - AGMT FLOW CONTORL VALVE MAINTENANCE

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CITY OF SANTA ANA RFP NO.: 18-052 FLOW CONTROL VALVE MAINTENANCE PROGRAM rebuilds/rehabilitations should be performed in which the main valve and its respective pilot controls are cleaned internally, all rubber parts are replaced, and all metal parts replaced where needed. All repairs and rehabilitations shall be made in accordance with Cla-Val guidelines and as directed by the City. The Contractor shall be factory trained in maintaining all piloting systems offered by Cla-Val and shall fix/repair all piloting systems in accordance with Cla-Val guidelines and as directed by the City. Work under this section shall also include full valve replacement complete with all necessary pilot systems and/or electronic controls. Valves listed in Appendix A are representative of the majority of the Cla-Val valves in use in the City but is not a complete listing. For bidding purposes, assume all repair items on the bid sheet do not include repairs of the pilot control systems. The City acknowledges that additional costs will be incurred for pilot system repairs and will vary depending upon the type of piloting system on each valve. Assume that a full repair of the valve will include costs for replacement of all parts that could be replaced in a standard Cla-Val diaphragm valve. For bidding purposes, assume repair of the following components; replacement of disk and seat on Model 90-01 for the various sizes as listed on the Fee Schedule. III. NEW VALVE (BID ITEMS 10-11) If the Contractor has determined rehabilitation of a valve system is not feasible or at the City's direction, replacement of the valve with a new valve shall take place. Furthermore, if the cost to repair the valve exceeds 50% of the cost to replace, replacement of the valve with a new valve shall take precedence. When work includes the replacement of valves, City staff will remove the existing valve and install the new replacement valve. The consultant/contractor will assist with the specification of the new replacement valve, supply the new replacement valve, and assist in the calibration and testing of the new replacement valve upon successful installation by City staff. IV. VALUE ADDED RELATED SERVICES The Contractor may propose additional related services that the City has not specifically identified in this RFP to accomplish the stated goals of this RFP. Value added related services will be considered by the City and may or may not be incorporated in the agreement. All parts and materials must be supplied new and Cla-Valve factory approved. V. PROJECT MANAGEMENT & COORDINATION When a request for service is issued to the City, the Contractor shall issue an estimate to the City's designated project manager. The Contractor shall not proceed with any work without the approval of the City's designated project manager. Contractors shall invoice the City on a monthly basis for all work performed during the period or provide a one-time invoice at the completion of work issued. Each invoice shall be accompanied by a summary of tasks performed, results and progress on long-term tasks if any. 25E-17