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Agreement with Nan McKay and Associates July 2, 2019 Page 2 have the staff capacity to monitor rental listings and pull information on a continuous basis to ensure rent comparisons can be completed accurately. For this purpose, SAHA requested and received bids from the following firms: Firm Cost for Services Nan McKay $7,974 for GoSection8.com subscription Nelrod $5,489 for Nelrod Web -based System The bids and cost for services from both vendors were reviewed by three employees from the Housing Authority. The bid from Nan McKay and Associates was selected based upon several factors including the amount of experience of the vendor. The system is utilized by hundreds of public housing authorities across the country. Current and new landlords are able to list their vacant units directly in the GoSection8 portal saving SAHA's staff valuable time. Local landlords are familiar with listing their units in GoSection8.com to make them available for voucher holders searching for a unit. The lower cost bid from Nelrod was not selected because it could not offer the same customer experience and familiarity as GoSection8.com for local landlords and staff. For over 35 years Nan McKay and Associates (NMA) has been the leader in providing professional services to public housing authorities. Their continued growth in the affordable housing industry is due to their strong client focus as well as their commitment to performance excellence. Their GoSection8.com reasonable rent determination software provides an automated rent comparability process that generates accurate HUD compliant rent reasonableness reports. It is the fastest, easiest way for SAHA to complete rent reasonableness certifications as required by the United States Department of Housing and Urban Development (HUD). The software has completed more than one million rent reasonableness certifications nationwide since 2004. NMA uses a proprietary methodology and comparability database to provide the most accurate and up-to-date market rent assessments. The software eliminates the need for internally maintained landlord inventory lists, saving SAHA time and money by using this software. GoSection8.com uses cutting -edge technology and provides landlords and participants links to a private portal complete with photos, mapping and also storing of all the necessary data for SAHA in the event of a HUD audit. The three-year term of the agreement would begin on July 2, 2019 (Exhibit 1). Although the contract is for less than $25,000, staff have used Nan McKay since 2004 and determined it was necessary for the Housing Authority to review and approve this contract before it is renewed for another three-year term. STRATEGIC PLAN ALIGNMENT Approval of this item assists the City in meeting Goal #4 - Fiscal Sustainability, Objective #1 (Maintain a stable, efficient and transparent financial environment). 3-2