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I®i ilk <br />BEST BEST & KRIEGER a <br />ATTORNEYS AT LAW <br />Allowed, BUT <br />Allowed <br />NOT Within <br />Permitted Mass Mailings <br />At Any <br />— <br />60 Days of an <br />Time <br />Election <br />Letterhead or Roster. An item in which the elected officer's name <br />appears only in the letterhead or logotype of the stationery, forms, <br />and envelopes of the agency sending the mailing, or in a roster <br />containing the names of all elected officers of the agency. In any <br />such item, the names of all elected officers must appear in the same <br />X <br />type size, typeface, type color, and location. Such item may not <br />include the elected officer's photograph, signature, or any other <br />reference to the elected officer, except as otherwise permitted by <br />another exception to the mass mailing rule. <br />Press Releases. Press releases sent to members of the media. <br />X <br />Inter -Agency or Intra-Agency Communications. Items sent in <br />the normal course of business from one governmental entity or <br />X <br />officer to another governmental entity or officer, or within an agency <br />to employees, officers, or other staff. <br />Necessary for Payment or Collection of Funds. Items sent in <br />connection with the payment or collection of funds by the agency <br />sending the mailing, including tax bills, checks, and similar <br />documents, in any instance where use of the elected officer's name, <br />X <br />office, title, or signature is necessary for the payment or collection of <br />the funds. Such item may not include the elected officer's <br />photograph, signature, or other reference to him or her, except as <br />otherwise permitted by another exception to the mass mailing rule. <br />Necessary to Program Functioning. Items sent by an agency <br />responsible for administering a government program, to persons <br />subject to that program, in any instance where the mailing of such <br />item is essential to the functioning of the program, where the item <br />X <br />does not include the elected officer's photograph; and where use of <br />the elected officer's name, office, title, or signature is necessary to <br />the functioning of the program. <br />-3— <br />This product provided under the Public Policy & Ethics Group Program <br />93939.00001\31038038.3 <br />