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N-2019-124 <br />EXHIBIT A <br />SCOPE OF SERVICES <br />Inconsideration of the mutual and respective promises, and subjoct to the terms and conditions hereinafter <br />set forth, the parties agree as follows, <br />SCOPE OF SERVICES <br />a. Consultant shall provide English — Spanish translation/interpretation or other languages as needed of <br />the City Council meeting and Clerk of the Council outreach efforts, translation of elootion-related <br />material in various languages per legal requirements, translation of flyers in various languages per <br />legal requirements, as requested by Clerk of the Council and subject to the availability of <br />Consultant(s), <br />b, The City shall provide Consultant sufficient preparatory and background materials (such as meeting <br />agendas and pertinent memos and reports) no later than 48 hours prior, to an assignment so that <br />Consultant may be familiarized and kept abreast of the possible items, terminology; concepts, and <br />direotion to be discussed, which may be broached during said assignment. As these assignments are <br />meant to be public, live meetings, the City cannot guarantee that items not presented, implied or hinted <br />to in these preparatory materials will not bo'brought up during said assignment, <br />c. The City shall do its best to provide a working environment conducive to simultaneous interpretation, <br />which includes, but is not limited to, interpretation equipment, sound booth with full visual access to <br />Chambers or other meeting venue (as available), and other items that may be applicable, reasonable <br />and feasible for each interpreting assignment, <br />d, The City shall set up the interpretation equipment, video/audio feeds to the booth, band, out and retrieve <br />interpretation receivers to members of the public, and provide other services incidental mad necessary <br />to the interpretation services provided by Consultant. <br />Page 9 of 16 <br />