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• <br />ORANGE COUNTY <br />CONSERVATION CORPS <br />N', Earn ... Learn ... Serve. - <br />Tools to Breen the Future! <br />Purchasing Policy <br />Policy Purpose <br />toll free. (888) 641-CORP (2677) <br />www.hireyouth.org <br />The purpose of the purchasing policy is to set standards and guidelines for the procurement of supplies, <br />equipment, or services and to ensure that they are obtained as economically as possible through an open <br />and competitive process. This policy ensures they are managed with good administrative practices and <br />sound business judgement and in absent of any conflict of interest. It also ensures purchases will meet <br />any special contractual obligations. <br />Policy Scope <br />Purchasing policy covers both small (less than $5,000 for single item) and large (greater than $5,000 per <br />single item). <br />Policy Procedure <br />Small Purchases: <br />• None routine purchases will need to be approved by managers/directors (can be verbal or in <br />writing). <br />• Routine purchases can be executed based on operational needs including time and effort <br />• Periodic price sampling for small purchase should be done on a minimum annual basis <br />• Ensures compliance with all contracts <br />Large Purchases: <br />• All large purchases in excess of $5,000 for the purchase of a single item will need to have three <br />bids if possible. <br />• Sole source will need to be justified and pre -approved <br />• Bids will be reviewed by the Chief Financial Officer or Chief Executive Officer. <br />• Award must be specially approved in advance by the CFO or CEO <br />• Ensures compliance with all contracts <br />Presented to BOD on 03/01/18 SOD Approved on: xx/xx/xx Effective: 07/01/17 <br />