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Award Contract for HammerHead Pipe Bursting System and Related Equipment <br />August 20, 2019 <br />Page 4 <br />157 Vendors notified <br />8 Santa Ana vendors notified <br />11 Vendors downloaded the bid packet <br />2 Bids received <br />0 Bids received from Santa Ana vendors <br />Two bids were received and opened on June 20, 2019, and evaluated. Bid results are as follows: <br />Bidder <br />Location <br />Amount <br />Ditch Witch West <br />Corona <br />$47,163.57 <br />LotusUSA, Inc. <br />Santa Clarita <br />$68,834.19 <br />The bid received from Ditch Witch West was the lowest, is responsive to specifications, and meets <br />the City's requirements. The annual amountfor pipe bursting materials is based on staffs projection <br />for Fiscal Year 2019-20 expenditures. <br />Outreach Efforts <br />The Purchasing Division advertised this project on the City's online bid management and <br />publication system, which directly notified eight Santa Ana vendors. None downloaded or submitted <br />a bid packet for consideration. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 — Community <br />Facilities & Infrastructure, Objective #2 (address deferred maintenance on City buildings and <br />equipment). <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with this action. <br />FISCAL IMPACT <br />Funding for the initial two-year term, FY 2019-20 through FY 2020-21, and three subsequent one- <br />year renewal periods will be budgeted and made available in the account specified below: <br />22B-2 <br />