25C - AGMT INDIRECT COST ALLOC PLAN

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should the City desire it. Unless our cost of service results indicate an absolute requirement that structures be altered, we are also amenable to continuance of prevailing practices, modified to current costs of service and other influences. In short, we are flexible to conditions on the ground once we arrive. Task 2 1 Data Analysis The purpose of this task is to develop the necessary foundation for subsequent quantitative analysis. We will focus much of our initial work to develop the body of data that will inform every downstream element of the project. TASK 2.11 GATHER, ANALYZE, AND DEVELOP FINANCIAL DATA Consultants will access detailed budget data from City staff and publicly available resources to describe: Z Revenues: This encompasses incoming revenues to each internal service fund by type (ISF charge or other) and source (i.e., other organizational department/fund or external source). A multi -year history of this revenue profile will be preferable if annual revenues vary from year to year. :D Operating Costs: Line -item expenditures will be examined from the currently adopted budget. Additional examination of periodic expenses will be researched. Fee schedules for any contracted personnel/services will be acquired and interpreted. Internal charges or estimation for central services and/or general governmental overhead will be included. Loan repayments and contributions to other activities will be examined. 0 Capital Expenditures: Planned investments, both regularly occurring and specific projects will be acquired. Much of this work focuses on asset management or life -cycle analysis for replacement of existing inventories. :D Fund Performance: Cash balances in each internal service fund will be identified and established fiscal policies on management of those balances will be identified. Reserve Requirements: Any existing policies or practices associated with the planned accumulation and expenditure of dedicated reserves in applicable internal service funds will identified. TASK 2.2 1 ACQUIRE AND ANALYZE VOLUMETRIC STATISTICS FOR SERVICES Consultants will gather from internal service fund personnel any existing data sets that will inform workload/activity/use levels for the functional services under review in each ISF. This includes data such as Inventories of materials and assets maintained, such as different types of equipment, vehicles, hardware, etc. Z Utilization of services and space, such as work orders, hours, tracked usage, billed activity, occupation of facilities, etc. Previously negotiated shares and relevant past practices or behaviors. Z Other direct or indirect metrics that might measure benefit (preferable) or CLEARSOURCE PROPOSAL TO THE CITY OF SANTA ANA 25C-20 SECTION 4