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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />CLERK OF COUNCIL USE ONLY: <br />AUGUST 20, 2019 <br />TITLE: <br />APPROVED <br />APPROVE AGREEMENTS WITH MIKE <br />PRLICH AND SONS, INC.; PAULUS <br />❑ <br />ENGINEERING, INC.; AND T. E. ROBERTS, <br />❑ <br />INC., FOR EMERGENCY ON -CALL SEWER <br />El <br />AND WATER SYSTEM REPAIR SERVICES, <br />FOR A 3-YEAR PERIOD, IN AMOUNT NOT <br />FOR <br />TO EXCEED $500,000 ANNUALLY AND <br />NOT TO EXCEED A TOTAL OF $2,500,000 <br />(NON -GENERAL FUND) <br />(STRATEGIC PLAN NO. 6, 1) <br />As Recommended <br />As Amended <br />Ordinance on 1s' Reading <br />Ordinance on 2n° Reading <br />Implementing Resolution <br />Set Public Hearing For <br />CONTINUED TO <br />C� FILE NUMBER <br />CITY MANAGER <br />RECOMMENDED ACTION <br />Authorize the City Manager and Clerk of the Council to execute agreements with Mike Prlich and <br />Sons, Inc.; Paulus Engineering, Inc.; and T.E. Roberts, Inc., for on -call emergency sewer and water <br />system repair services for a three-year period beginning August 20, 2019, and expiring August 19, <br />2022, in an aggregate annual amount of $500,000, with provision for a two-year renewal <br />exercisable by the City Manager and City Attorney, for a total amount not to exceed $2,500,000, to <br />be paid with Water Systems Maintenance and Sanitary Sewer Service funds, subject to non - <br />substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />On occasion, the City requires services of independent contractors to assist with emergency sewer <br />and water infrastructure repairs. These services may include repairing pipelines, tanks, and pumps <br />at various utility facilities, and performing site restoration, as directed by staff to prevent a system <br />outage, to restore services to normal operating conditions, and to maintain services during an <br />emergency. <br />On May 16, 2019, the Public Works Agency issued a request for proposals (RFP) for emergency <br />on -call sewer and water system repairs services via the City's PlanetBids website. System records <br />indicate 585 vendors were notified and 32 vendors downloaded proposal files. Nine proposals <br />were received and evaluated by a selection committee based on criteria as outlined in the RFP. <br />Listed below are the responding firms with qualifying proposal's scores: <br />251-1 <br />