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Such merit advancement shall require the following: <br />a. There shall be on file in the Office of the Executive Director of <br />Human Resources a copy of each periodic performance appraisal <br />required to be made on the employee by the Civil Service Rules and <br />Regulations and/or the City Manager during the period of service <br />time of such employee subsequent to his or her last salary <br />advancement. <br />b. The Appointing Authority, at least twenty (20) calendar days prior <br />to the anticipated completion of such employee's required length of <br />service, shall file with the City Manager a statement recommending <br />the granting or denial of the merit increase and supporting such a <br />recommendation with specific reasons therefore. The employee <br />shall be notified by the Appointing Authority as to such <br />recommendations and shall be informed of the reasons. <br />C. No advancement in salary shall become effective until approved by <br />the City Manager, except when placement on a salary step above <br />Step "A" results from promotion under the provisions of Section <br />5.9(B) of this MOU. <br />d. Notwithstanding the foregoing provisions of this subsection to the <br />contrary, a merit step increase shall be automatically granted ninety <br />(90) days after the due date if no performance appraisal is <br />completed. The effective date of such merit step increase shall be <br />retroactive to the first (1st) day of the month following the <br />completion of the required length of service. <br />2. When any such employee in a classification designated as Administrative <br />Management (AM) has not been approved for advancement to the next <br />higher salary step, he or she may be reconsidered for such advancement <br />after the completion of three (3) months of additional service and shall be <br />reconsidered for advancement to the next higher step above his or her then <br />current step after the completion of six (6) months of additional service. <br />This reconsideration shall follow the same steps and shall be subject to the <br />same actions as provided in Subsection 5.8(B)(1) above. <br />SANTA ANA MANAGEMENT ASSOCIATION (SA <br />LM022 m <br />