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should the City desire it. Unless our cost of <br />service results indicate an absolute <br />requirement that structures be altered, we <br />are also amenable to continuance of <br />prevailing practices, modified to current <br />costs of service and other influences. In <br />snort, we are flexible to conditions on the <br />ground once we arrive. <br />Task 2 1 Data Analysis <br />The purpose of this task is to develop the <br />necessary foundation for subsequent <br />quantitative analysis. We will focus much of our <br />initial work to develop the body of data that will <br />inform every downstream element of the <br />project. <br />TASK 2.1 1 GATHER, ANALYZE, AND DEVELOP <br />FINANCIAL DATA <br />Consultants will access detailed budget <br />data from City staff and publicly available <br />resources to describe: <br />Z Revenues: This encompasses incoming <br />revenues to each internal service fund <br />by type (ISF charge or other) and <br />source (i.e., other organizational <br />department/fund or external source). <br />A multi -year history of this revenue <br />profile will be preferable if annual <br />revenues vary from year to year. <br />Z Operating Costs: Line -item <br />expenditures will be examined from <br />the currently adopted budget. <br />Additional examination of periodic <br />expenses will be researched. Fee <br />scnedules for any contracted <br />personnel/services will be acquired <br />and interpreted. Internal charges or <br />estimation for central services and/or <br />general governmental overhead will be <br />included. Loan repayments and <br />contributions to other activities will be <br />examined. <br />Z Capital Expenditures: Planned <br />investments, both regularly occurring <br />and specific projects will be acquired. <br />Much of this work focuses on asset <br />management or life -cycle analysis for <br />replacement of existing inventories. <br />Fund Performance: Cash balances in <br />each internal service fund will be <br />identified and established fiscal <br />policies on management of those <br />balances will be identified. <br />Z Reserve Requirements: Any existing <br />policies or practices associated with <br />the planned accumulation and <br />expenditure of dedicated reserves in <br />applicable internal service funds will <br />identified. <br />TASK 2.2 1 ACQUIRE AND ANALYZE <br />VOLUMETRIC STATISTICS FOR SERVICES <br />Consultants will gather from internal <br />service fund personnel any existing data <br />sets that will inform workload/activity/use <br />levels for the functional services under <br />review in each ISF. This includes data such <br />as <br />Inventories of materials and assets <br />maintained, such as different types of <br />equipment, vehicles, hardware, etc. <br />:D Utilization of services and space, such <br />as work orders, hours, tracked usage, <br />billed activity, occupation of facilities, <br />etc. <br />Previously negotiated shares and <br />relevant past practices or behaviors. <br />Other direct or indirect metrics that <br />might measure benefit (preferable) or <br />CLEARSO''!RCE PROPOSAL TO THE CITY OF SANTA ANA SECTION 4 <br />