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COMMUNICATIONS AND CONSULTING
<br />CLIENT'S RESPONSIBILITIES
<br />The Client's responsibilities, for the successful completion of our Category One E-rate Consultine Services. shall include:
<br />1. Appointing a representative to act on their behalf, with respect to this agreement and the subsequent projects, who has the
<br />authority to render decisions and approve Requests from Infinity, in a timely manner as not to cause unreasonable delay in
<br />the progress of Infinity's service.
<br />2. Provide Infinity with reasonable access to the site, if applicable, to allow Infinity the ability to perform the work detailed in
<br />this agreement.
<br />3. Provide Infinity all information, required for the successful completion of the agreed service, within 10 days, after the receipt
<br />of a request from Infinity. This includes at a minimum, but not limited to; Copies of Monthly Service Provider Bills, Copies
<br />of Service Provider Contracts, Approved Free & Reduced Lunch numbers, Budget Information, Copy of Approved
<br />Technology Plan, Copy of CIPA Compliance, and "Authorized Contact" information.
<br />4. Provide a Letter of Authorization (LOA), authorizing Infinity, to act on the Client's behalf to file E-rate forms and respond to
<br />the USAC's request for information.
<br />5. Sign and certify the E-rote forms required for the Client's application for funding, in a timely manner, as not to cause a
<br />failure to comply with the E-rate Program's time sensitive deadlines.
<br />6. For New Contracted Services or Month to Month Services, only
<br />a. Conduct an "Open and Competitive' bid process, to comply with all applicable Local/State/Federal/E-rate Program
<br />procurement requirements, and biding laws for all "new" requested services and contracts: including, but not limited
<br />to, publication of notice of the request for proposal in a newspaper of general circulation twice at least 10 days prior
<br />to receipt of the responses.
<br />b. Conduct a non -bias bid evaluation, per the E-rate Program's "Evaluations of Bid" requirements, for all bid responses
<br />received as the result of posting a Form 470 (RFP).
<br />c. Comply with all Local/State/Federal/E-rate Program requirements for the Award of Contract(s), including waiting a
<br />minimum of 28 days (after the filing of the Form 470 or RFP, whichever comes later) to execute contracts and/or to
<br />submit a Form 471 for the requested service.
<br />d. Provide Infinity copies of all documents pertaining to an award of contract for each funding request, to comply with
<br />the E-rate Program's "Document Retention Policy', including but not limited to: Bidding Documents, Evaluation of
<br />responses, Board Meeting Minutes, Copies of the winning bidder's response, and Bidder's Item 21 Attachment Sheet.
<br />7. Require the Service Provider, for the eligible services the Clients is entitled to receive California Teleconnect Fund (CTF)
<br />support, to invoice USAC by the SPI Method (Form 474).
<br />8. Maintain and update an "Equipment Asset Register" (EAR). The EAR shall detail the make, model, serial number, and
<br />location of all equipment purchased with the support of the Universal Services Fund (E-rate Program). The Client will
<br />provide Infinity a copy of the EAR for compliance with the "Inventory" section of E-rate's "Document Retention Policy".
<br />9. Maintain and update a "Service Provider Reimbursement Reconciliation" (SPRR) spread sheet. The SPRR shall include, by
<br />FRN(s), the total amount of funds associated with each reimbursement, and/or the total amount of discounts (in the form of
<br />discounted bills, checks, or credits) received from the Service Provider. The Client will provide Infinity a copy of the SPRR
<br />for compliance with the "Invoicing" section of E-rate's "Document Retention Policy".
<br />10. Retain documents, for each funding request, related to the "Pre -bidding Process", "Bidding Process", "Award of Contracts",
<br />Application Process', "Purchase and Delivery of Service', "Invoicing", "Inventory", and "Forms and Rules Compliance" for
<br />a period of at least 10 years from the last date of service.
<br />* In the event, something unforeseen happens that is not covered under PROJEcT Arracn.vtENT #0492.19A with this contract, an
<br />additional fee will be negotiated before any additional services are provided.
<br />Project Attachment #0492-19A
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<br />PO BOX 999. BAKERSFIELD, CA. 93J02 • PHONE 661. 716. 1690 FAX 661.716.1911 • WWW INFINITYCOMM COM
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