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Award an Agreement for the Lighting Retrofit Project at the Santa Ana Stadium and Agreement for On -Bill Financing and Appropriation Adjustment October 1, 2019 Page 2 DISCUSSION As part of the City's ongoing efforts to identify potential cost saving, energy projects across City facilities, the Parks, Recreation and Community Services Agency (PRCSA), commissioned energy audits for Santa Ana Stadium. The Energy Network, a non-profit program funded by California utility ratepayers through the California Public Utilities Commission conducted the energy audits at no cost to the City. On May 24, 2019, the City issued a Request for Proposal (RFP) to invite qualified firms to provide a proposal to retrofit the lighting at the Santa Ana Stadium. There were 81 vendors, including three located in the City of Santa Ana, notified of the project and the City received nine proposals (none from Santa Ana). One proposal received was determined to be unresponsive because the vendor did not provide all of the required elements of the RFP. An evaluation committee consisting of representatives from PRCSA reviewed and rated the proposals according to the criteria listed in the RFP, which includes firm/team experience, relevant project experience, manner for performing service and fee. The results of the RFP evaluation were as follows: Vendor Score Electro Construction 249 Nila Sports 246 Alliance Electrical System, Inc. 238 Baker Electric 230 SACTOWN CONTRACTORS 223 RenewA a Energy Solutions, Inc. 215 VT Electric, Inc. 212 SiteLo iQ 199 Based upon the proposals and interview results, the review panel selected Electro Construction for contract award. The City proposes to enter into an agreement from October 1, 2019 to September 30, 2020 for the installation of lights at Santa Ana Stadium in an amount not to exceed $501,167.70, which includes a 15% contingency. Proposal Amount Contingency Amount Total Agreement Amount $435,798.00 $65,369.70 $501,167.70 20B-2