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City of Santa Ana Pavement Management Program Update RFP No. 19-070 August 6, 2019 NCE will next perform a Budget Needs analysis using an analysis period to be determined by the City (assumed to be seven years per the RFP, although this can be as long as 30 years). This will identify M&R requirements for each road section and determines the total maintenance and rehabilitation requirements over the entire analysis period. The Needs Analysis identifies road sections that need treatment and applies the M&R decision tree to each section. The costs are then summed for the entire period. This forms the basis for performing Budget Scenario evaluations, which optimize the street sections for repair under constrained budgets. In simple terms, the Budget Needs analysis answers the questions: "If unlimited funding is available for street maintenance and repair, which streets should the City fix?" "When should the City fix them?" "What treatments should the City apply?" "How much will it cost?" The Budget Scenarios evaluation prioritizes sections for repair under constrained, realistic, budgetary assumptions. This module answers the question: "If the City has only limited funds for street maintenance and repair, which streets have the highest priority for repairs, when should the City perform the repairs, and how much will it cost?" Multiple budget or target -driven scenarios will be performed after discussion with City staff. Examples of typical scenarios include: l Impacts of existing funding levels ¢0 Impacts to model drops in funding, e.g. drop in Measure M revenues if a recession occurs s° Forecast PCI's for all sections for seven years 4' Funding required to maintain certain PCI levels (as per OCTA requirements) e1 Funding analyses by community or maintenance zone NCE will then prepare a final report that summarizes the overall condition of the City's pavement network, the M&R strategies used by the City, the results of budgetary analyses, and different budget scenarios and recommendations on the recommended scenario with selected road sections for maintenance and rehabilitation. In addition to the City's requirements, this report will meet OCTA's Measure M2 reauirements, as outlined by the OCTA PMP Template. Page 121 25D-34