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Approve Agreement with Petra Systems, Inc., for Streetlight Control le r/Wi-Fi Access Pilot Project October 15, 2019 Page 2 First Street to Civic Center Drive and from Flower Street to Main Street. There would be no cost to the City nor any other commitment by the City related to the pilot project. On September 25, 2017, the Public Works Agency released a Request for Proposals (RFP) on the City's website and notified qualified consulting firms to provide proposals for a Citywide Streetlight Controllers/Wi-Fi Access Points Installation. Five proposals were received and evaluated by a review committee from the Public Works Agency. Each firm was rated according to its organization, credentials, resumes, references, and fees to provide the required services. During RFP review, Siemens withdrew their proposal, leaving four firms to evaluate. The list of the firms and their respective scores are below: FIRM SCORE Petra Systems, Inc. 93.2 Northwest Edison 82.6 Tanko Lighting 73.4 Anycomm 72.6 Siemens Withdrew Proposal After receiving the proposals, staff metwith the highest rated proposer, Petra Systems, Inc. (Petra), to discuss the controller/Wi-Fi access point options and the revenue -generation opportunities. After reviewing the options with a third -party expert consultant working on behalf of the City in an advisory capacity, staff recommends implementing the pilot project in the Downtown Area to test the new technology. Petra and the City would enter into an agreement (Exhibit 1) authorizing Petra to temporarily install, operate, and maintain controllers/Wi-Fi access points in the Downtown Area for one year at no cost to the City. By entering into the agreement, the City will be partnering with Petra on the pilot project in the Downtown area only, and the City will not be obligated to continue working with Petra or any other entity associated with the pilot project beyond the term of the agreement. Petra will implement the Deployment Plan. The Petra wireless system will not interfere with any street lighting operations. Both the City of Santa Ana and Petra have the option to cancel the agreement, without cause, and upon termination, Petra will remove its technology in its entirety from the City's safety lights. This pilot project will not preclude the City from entering into other contracts for small cell deployment. The City will use the pilot project to evaluate the controllers/Wi-Fi access points system for potential citywide implementation in the future. The pilot project results and recommendations will be presented to the City Council upon its completion. As part of the pilot project, Petra is tasked with providing a financing/revenue-generating model that would include the purchase and installation of City -owned equipment/network, with an option to manage the system for the City. 25D-2