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Amend MOU with Vera Institute of Justice; Amend Agreement with ImmDef Law Center <br />November 5, 2019 <br />Page 3 <br />As part of the 2019-20 Budget adoption process, the City Council majority approved an additional <br />$200,000 to continue universal legal representation efforts. Given the substantial increase in <br />funding for universal representation services, staff is proposed to issue a new Request for <br />Proposals (RFP). Staff has been working closely with VERA to prepare the RFP and VERA will <br />be issuing the RFP on the City's behalf, following the same model that was done in 2017. As <br />such, staff is recommending that the MOU with Vera be extended for an additional one-year <br />period in order to continue receiving technical assistance and training, data collection and <br />research support through October 31, 2020. <br />The RFP process will take a few months to complete. In order to avoid an interruption in <br />providing these services to Santa Ana residents staff is also recommending to extend the <br />agreement with ImmDef for an additional 12 months, or until the RFP process has been <br />completed and a new provider has been selected. Staff is proposing to continue to fund ImmDef <br />at the same level as FY 18-19, which equates to $6,667 a month or providing services to <br />approximately 1.4 clients per month. ImmDef anticipates the case cost to remain at $4,125 to <br />$4,722, which is identical to the case cost during the previous funding period. The actual number <br />of Santa Ana residents served will depend on many factors such as: the number of individuals <br />who have no relief available to them or who seek voluntary departure, the number of individuals <br />whose cases proceed to a trial (merits hearing) while detained versus clients released on bond, <br />and the level of cooperation from the Executive Office for Immigration Review or U.S. <br />Immigration and Customs Enforcement in assisting with client accessibility and case calendaring. <br />FISCAL IMPACT <br />Funds in the amount of $80,004 are available for expenditure in FY 2019-20 in the City <br />Manager's Office - Contract Services -Professional account (no. 01105015-62300). <br />APPROVED AS TO FUNDS AND ACCOUNTS: <br />Kathryn Downs, CPA <br />Executive Director <br />Finance and Management Services Agency <br />Exhibits: 1. Second Amendment to the Vera Institute Memorandum of Understanding <br />2. Second Amendment to the Immigrant Defenders Law Center Agreement <br />25G-3 <br />