EVINGER AND ASSOCIATES, LLC. (3)

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INSURANCE NOT ON FILE N-2019-248 K MAY NOT PROCEED a1_ CLERK OF COUNCIL DATE: CITY OF SANTA ANA, CALIFORNIA 0: sAPP 0) NOV 14 2019 CONTRACT FOR THE PURCHASE OF SERVICES �ta PREA Auditing Services —Police Department Jail Facility his Contract is between SANTA ANA, CA ("City") acting by and through its Police Department and EVINGER &•ASSOCIATES, LLC ("Contractor") and is made and entered into on this I It day of November, 2019. This Contract is effective on this date and expires on July 31st, 2020, with the option for the City to grant up an extension, exercisable by a writing by the City Manager and the City Attorney, to cover a time period reflective of when all warranties have expired, or the date Contractor has completed all Services in accordance with the requirements of this Contract, as determined by the City. BACKGROUND All confinement facilities covered under the Prison Rape Elimination Act (PREA) standards must be audited at least every three years to be considered compliant with the PREA standards, with one third of each facility type operated by an agency, or private organization on behalf of an agency, audited each year. These include adult prisons and jails, juvenile facilities, lockups (housing detainees overnight), and community confinement facilities, whether operated by the Department of Justice or unit of a state, local, corporate, or nonprofit authority. This Contractor is familiar with the City's facility and is the auditor used in the City's first PREA Audit in 2016. The new three-year Federal cycle for PREA Audits begins August 20, 2019. It is recommended that agencies with one facility, conduct their audit within the first 12 months of each Federal audit cycle. The City has indicated a desire to have their on -site audit performed in 2019. Evinger and Associates, LLC. PREA Auditor Contract Provisions PREA Auditing Standards. The Agency and the Auditor shall comply with the requirements set forth in the PREA auditing standards (28 C.F.R. §§115.401-05). See Attachment 1. 11. Au i or a) Designated Auditor. The Auditor may employ or partner with other auditors or staff. However, there shall be one designated Auditor who shall be the responsible auditor for purposes of this Contract and the PREA auditing standards. The Lead Auditor for this audit is Timothy M. Evinger, US-DOJ Certified Auditor#P1374. b) Auditor Staff. In addition to the Lead Auditors, the following individuals may be present during the on -site portion of the audit to assist the auditor: Clerical/investigative staff of Evinger & Associates, LLC. CITY OF SANTA ANA PREA 2019 AGREEMENT WITH EVINGER AND ASSOCIATES I