EVINGER AND ASSOCIATES, LLC. (3)

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The Cift a) Tentative Audit Timeline. The Parties tentatively agree that the initial on -site visit for the audit will occur during: December 2019. b) Maintenance of Documentation and Information. Any and all of the documentation (including electronic documentation) required by the National Standards shall be maintained and secured by the City. The Auditor is authorized to request, review, and retain all such documentation prior to, during, and after the on -site visit. Policy documents will be provided and the applicable passages in policy will be marked, 30 days prior to the on -site visit. c) Auditor Access. The City shall ensure that the Auditor have access to the facility, documentation (including electronically -stored infbrmation), personnel, and inmates, consistent with the auditing standards, until the issuance of the final report. d) Posting of Auditor Contact Information. The City shall ensure that auditor contact information, together with a statement of confidentiality, shall be conspicuously displayed in all inmate housing units of the facility to be audited, for the six -week period prior to the on -site visit. e) External Advocacy Organizations. The City shall work in good faith to identify and provide the Auditor with contact information for community -based or victim advocates who may have insight into relevant conditions in the facility, in order to permit the Auditor to fulfill his or her obligations under 28 C.F.R. § 115.401(o). I) Access to External Investigative Personnel., The City shall make best efforts to obtain and provide information and personnel from external investigative entities relevant to compliance with the National Standards to the Auditor. g) Auditor Workspace and Electronics. During any on -site visit, the City shall provide the auditor with reasonable workspace, and shall permit the auditor to maintain a laptop computer, mobile telephones, and/or a tablet within that workspace. h) Publication of Audit Renort. The City shall publish the final audit reports on the City website within 14 days of receipt of the reports. i) Retaliation Safeguards. The City agrees that it shall not retaliate against any person because that person has provided any information or assistance to the Auditor, has tiled or will file a complaint, or has participated in any other manner in the conduct of the Audit. The City agrees that it shall timely and thoroughly investigate any allegations of retaliation in violation the National Standards or this Contract and take corrective action identified through such investigations. j) Mandatory and Discretionary Reporting Information. The City shall determine whether, and to what extent, the Auditor is legally a mandatory or discretionary reporter of inmate abuse in the relevant jurisdiction, and the City shall provide such information to the Auditor prior to the on -site visit. The City shall also inform the Auditor contact information f'or the entity or entities that may legally accept any discretionary or mandatory reporting. CITY OF SANTA ANA PREA 2019 AGREEMENT WITH EVINGER AND ASSOCIATES