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6. Metropolitan's Maximum Amount Payable and Reimbursement Procedure <br />a. Metropolitan's payment for the study is not to exceed $122,796 or fifty (50) <br />percent of the total cost expended per task as established in Exhibit A, whichever <br />is less. Agency shall be responsible for all costs in excess of Metropolitan's match <br />payment. <br />b. Agency must include documentation in the invoice that it did reimburse <br />responsible parties for the costs in the invoice period. The invoice should include <br />a cover letter with a brief summary of the work completed under the costs <br />invoiced and a discussion of any milestones reached or problems encountered <br />during the period invoiced. <br />C. For each invoice, Metropolitan will pay up to seventy-five (75) percent of eligible <br />reimbursable costs and will withhold twenty-five (25) percent of eligible <br />reimbursable costs in retention until a final report is submitted and accepted by <br />Metropolitan. Agency shall promptly notify the Agreement Administrator, in <br />writing, when fees and expenses incurred under this Agreement have reached <br />$92,100 (75% of maximum amount allowable). <br />d. In -kind services are not eligible for reimbursement and shall not be included in <br />Agency invoices to Metropolitan. In -kind services include, but are not limited to, <br />work performed by staff of Agency or staff of Agency's participating entities <br />contributing funding to Study, and related expenses (e.e.. travel. overhead, etc.). <br />e. Eligible costs include work starting no earlier tharNanuary 8, 2019;*which is in <br />compliance with the requirements of this Agreement and as set forth in Exhibit A. <br />Metropolitan will accept costs for work performed before the effective date of the <br />I. <br />Agreement and on or after January 8, 2019, which is the date Metropolitan's <br />Board of Directors gave final authorization to enter into Future Supply Actions <br />Funding Program agreements. ' — <br />f. All invoices related to the Study must be submitted by Agency to Metropolitan by <br />August 31, 2021 to be considered for payment under the provisions of this <br />agreement. Invoices received after August 31, 2021 will not be paid unless <br />City of Santa Ana 6 <br />Ott A N 6 eD !-rvvl t,,y -I <br />A X>�Q1L59-9 <br />Agreement No. 189280 <br />­Cb aw,%) g , z-Vt'i <br />