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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />DECEMBER 17, 2019 <br />TITLE: <br />AMEND BLANKET ORDER FOR VEHICLE <br />BODY REPAIR SERVICES IN THE <br />AMOUNT OF $125,000 FOR AN AMOUNT <br />NOT TO EXCEED $1,125,000 <br />(GENERAL FUND) <br />(SPECIFICATION NO. 15-057) <br />{STRATEGIC PLAN NO. 6,21 <br />/s/Kristine Ridge <br />CITY MANAGER <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1" Reading <br />❑ Ordinance on 2ntl Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />RECOMMENDED ACTION <br />Authorize the City Manager to amend the blanket order contracts aggregate amount for vehicle <br />body repair services in the amount of $125,000 annually, increasing the annual aggregate amount <br />to $300,000 for the remaining contract term and the remaining one-year renewal option, for a new <br />contract total amount not to exceed $1,125,000, subject to non -substantive changes approved by <br />the City Manager and City Attorney. <br />DISCUSSION <br />The Public Works Agency Fleet Maintenance Division is responsible for the acquisition, <br />maintenance, repair, and replacement of City vehicles, trucks, and maintenance equipment. The <br />City has a fleet of 630 vehicles that, at times, require auto body repair work due to accidents and <br />operational needs such as painting and refurbishing. Over the last few months, there has been an <br />increase in police vehicle collisions, requiring the services of auto body repair work providers. <br />On March 1, 2016, the City Council approved the execution of one-year contracts with Cosmetic <br />Auto Care, Doffo Automotive Inc., Kelly's Body Shop Inc., Riteway Auto Paint Bodyworks, and Top <br />Finish Collision Center, with provisions for four one-year renewals for vehicle body repair services, <br />in an annual aggregate amount not to exceed $175,000. As a result of the above -mentioned <br />activities, the annual not -to -exceed amount allocated to the Public Works Agency Fleet Services <br />Division will be exceeded. As such, staff recommends approval of the recommended action to allow <br />for continuous service through the end of the current contract term, as well as the final subsequent <br />renewal option. In addition, to avoid any interruption in services, this amendment would cover <br />services provided as of November 1, 2019. <br />22A-1 <br />