25F - AGMT BLUERAY AQUATICS PROGRAMS

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Agreement with Blueray Management, LLC. for management and operation services of the aquatics programs at city pools January 21, 2020 Page 2 PlanetBids.com is the website the City uses to post RFP's to solicit proposals from vendors. There were 89 vendors notified of the project (four Santa Ana companies), seven vendors downloaded the documents (zero Santa Ana companies), and the city received one proposal. Even though there was only one proposal, an evaluation committee consisting of representatives from the City reviewed and rated the proposal according to the criteria listed in the RFP. Based upon the proposal, the evaluation committee determined that the Blueray Management, LLC (Blueray) was qualified and had the capacity to operate the aquatics programs. Blueray is the existing contractor for many aquatic services at the City pools. As an existing partner with the City, Blueray has provided professionally reputable programs. Blueray's proposal would continue to provide swimming programs as under the current model, but would now include the management and operation of the open -swim component for a cost of $169,467. As a result of Blueray providing 100 percent of the aquatic operational programming at City pools, the City will no longer collect revenue related to the Open Swim Program that was previously managed by the City, estimated at approximately $25,000 per year. The salient terms of the agreement are as follows: • One year agreement with two, one-year renewal options (possible re -negotiations after each year) • Blueray will be responsible for all operations of the pools • Blueray will be responsible for all program materials needed (City will provide space on City Brochure to market the aquatics programs) • Blueray will retain all revenue from operations (programs, open swim, leagues, etc.) • Blueray will have an annual audit completed and make all audit records available to the City within 60 days of the end of the calendar year. • City responsible for maintenance and utilities of the facilities and pool areas. City will work with the Operator on the water temperature, but cannot guarantee a set water temperature. The City understands that this may have an effect on whether a session is canceled. City will install lane line eyebolts at Memorial Pool. • Blueray must obtain City approval for rate changes • Blueray must obtain City approval for schedule changes (in instances where public access is modified) Approval of this agreement will be a benefit to the public (extended swim season, consistent staffing levels at pools). STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Strategic Plan Goal #5 — Community Health, Livability, Engagement & Sustainability, Objective #6 (focus projects and programs on improving the health and wellness of all residents). 25F-2