25H - MEMORANDUM URBAN FOREST COUNCIL

Home Browse Search

EXHIBIT 1 Memorandum of Understanding City Forest Renewal Project — Partner in Participation Memorandum of Understanding The following Memorandum of Understanding ("MOU") is entered into on January 21, 2020 by and among West Coast Arborists, Inc. (WCA, Inc.), the California Urban Forests Council ("CaUFC") and the City of Santa Ana, in reference to the City Forest Renewal (CFR) project and project deliverables being conducted by the CaUFC under the terns and conditions of Grant Agreement No. 8GB18413 between the State of California Department of Forestry and Fire Protection ("CAL FIRE") and CaUFC. Interested Parties The California Urban Forests Council, West Coast Arborists, Inc. and the City of Santa Ana agree to work cooperatively on the City Forest Renewal (CFR) project and the associated deliverables to honor CaUFC's Grant Agreement with CAL FIRE. West Coast Arborists, Inc. has been separately contracted by CaUFC for completion of the CFR project and is responsible for program management, tree removal activities and tree planting activities. For purposes of this MOU, there are three major contributors to this process: Nancy Hughes representing CaUFC, David Pineda representing WCA, Inc., and the Executive Director of the Santa Ana Public Works Agency or his or her designee, representing the City of Santa Ana. For reference purposes, these individuals shall be referred to as the "Parties." The CFR Team consists of California Urban Forests Council (CaUFC), West Coast Arborists Inc. (WCA, Inc.), and Western Chapter International Society of Arboriculture (WCISA). Duties and Responsibilities CaUFC, WCA Inc., and the City of Santa Ana pledge to work together in a spirit of cooperation to complete the work described herein. All Parties shall comply with all relevant laws and regulations regarding documentation, reporting, use, etc. of any state funds in accordance with applicable state law and furnish administrative assistance services including but not limited to: 1. Adherence to the approved scope of work, below, and set out in the assigned project. 2. Retention of all records for three (3) years after the end of the contract tetra. This requirement applies to fiscal records, reports and client information. Additionally, the City of Santa Ana agrees to make all records relating to the contract available upon request by CaUFC. Decision Makine Decisions will be made by consensus of all Parties when there are proposed changes to the scope of work. Decision -making will be done jointly and in a spirit of cooperation. All decisions that are proposed and/or change the scope of work (verbal, written, or implied) must be agreed upon and authorized in writing by all Parties prior to commencing with the additional work. Otherwise, work can proceed as agreed upon for each party in the scope of work. 25H-3