25L - AGMT AMENDMENT ARAMARK - Laserfiche WebLink

Home Browse Search

REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JANUARY 21, 2020 TITLE APPROVE AN AGREEMENT AMENDMENT WITH ARAMARK CORRECTIONAL SERVICES IN THE AMOUNT OF $500,000 FOR INMATE FOOD AND COMMISSARY SERVICES {STRATEGIC PLAN NO 1, 3A} /s/Kristine CITY MANAGER CLERK OF COUNCIL USE ONLY: _••e• ❑ As Recommended ❑ As Amended ❑ Ordinance on 1s' Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For_ CONTINUED TO I2I111a011111LTA 1:1g11 RECOMMENDED ACTION Authorize the City Manager to execute an amendment to an agreement with Aramark Correctional Services to provide inmate food and commissary services for the period of February 1, 2020 through June 30, 2020, for a total -not -to -exceed amount of $500,000 (including a $35,000 contingency), subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION On October 6, 2016 the Police Department issued a Request for Proposals (RFP #16-128) for contracted food service and inmate commissary. The City Council awarded the agreement to Aramark on April 18, 2017. Aramark currently provides meal preparation for Santa Ana Jail inmates, operation of the Police Department cafeteria (Code 7), and operation of the inmate commissary program. Commissary services enable those in custody to purchase a variety of hygiene and food items. The Sana Ana Jail houses approximately 400 inmates per day. The Santa Ana Jail's current three-year agreement is for a total amount of $2,945,696 and expires on January 31, 2020. An RFP process is currently underway to identify the best market terms for inmate food and commissary services to result in a long-term agreement effective July 1, 2020. This amendment is necessary to provide continuity of service for inmate food, Code 7, and commissary operations upon the expiration of current agreement (Exhibit 1). Aramark Correctional Services has agreed to provide interim services identical to the agreement currently in place through June 30, 2020, with an adjustment of 5 percent to the current per -meal cost. This will increase the per meal cost from $ 2.38 per meal to $ 2.50 per meal. The $500,000 agreement amount includes a $35,000 contingency to cover increases in the Jail's average daily population, and additional food services as needed. The proposed agreement, upon execution, may be terminated without cause by either party upon ninety (90) days' written notice. Aramark has been responsive and accommodating in the servicing of the current agreement, and staff recommends approval of this interim agreement while the RFP process in completed. 25L-1