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B. PROGRAM COORDINATION <br />a. The City Manager or his or her designee shall monitor the Immigrant Defenders' <br />progress and performance of this Agreement. <br />b. Cmmigrant Defenders shall assign a Program coordinator ("Immigrant Defenders <br />Coordinator") who shall have overall responsibility for the performance of this <br />Agreement by Immigrant Defenders. Should circumstances or conditions <br />subsequent to the execution of this Agreement require a substitute Immigrant <br />Defenders Coordinator, Immigrant Defenders shall notifyCity humediately ofsuch <br />occurrence, Immigrant Defenders' staff shall cooperate fully with the City with <br />respect to all matters related to this Agreement. <br />C. immigrant Defenders' staff shall attend meetings as required or requested by City. <br />6. IMMIGRANT DEFENDERS' FISCAL REPONSIBILTIES; RETENTION OF <br />MATERIALS <br />a. General Fiscal Responsibilities of Immigrant Defenders. Immigrant Defenders <br />shall: <br />If applicable, appoint and submit to the City, the name of a fiscal <br />agent, who shall be responsible for the financial and accounting <br />activities of Immigrant Defenders, including the receipt and <br />disbursement of the Funding installments. <br />ii. Establish and maintain a system of accounts for the Funding that <br />shall be in conformance with generally accepted accounting <br />principles. Such system of accounts shall be subject to review and <br />approval of the City. <br />iii. Document all costs by maintaining complete and accurate records <br />of all financial transactions, including but not limited to contracts, <br />invoices, time cards, cash receipts, vouchers, canceled checks, bank <br />statements and/or other official documentation evidencing in proper <br />detail the nature and propriety of all charges. <br />iv. Submit to the City at such times and in such forms as the City may <br />require, such statements, records, reports, data, and information <br />pertaining to matters covered by this Agreement. <br />b. Records of Immigrant Defenders <br />Immigrant Defenders shall maintain records of all matters related to <br />this Agreement including, but not limited to, books, financial <br />3 <br />#22417vl <br />