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FULL_AGENDA_2020-02-04
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FULL_AGENDA_2020-02-04
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2/4/2020 8:25:01 AM
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2/4/2020 8:21:54 AM
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City Clerk
Doc Type
Agenda Packet
Agency
Community Development
Date
2/4/2020
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EXHIBIT 2 <br />SCHEDULE E <br />Yardl SaaS Subscription Services and Governance Schedule <br />Server Management <br />Yardi will provide server management for Yardi Cloud servers running the Voyager Licensed Programs per the following guidelines <br />1. All Yard[ Cloud servers are virtualized; <br />2. Yardl will allocate to Client the resources required to maintain and deliver the Voyager Licensed Program in accord with the terms of <br />paragraphs 2 (Data and File Management) and 4 (Licensed Programs Support and Governance of Use) below; <br />3. All Voyager Licensed Programs production servers are configured for high availability with redundancy within the Yardi Cloud; <br />4. Non -production servers are not configured for high availability; <br />5. Yardl will provide the following managed services as they relate to the Yardi Cloud: <br />a. Installation, maintenance (Microsoft patches and upgrades) and licensing of Microsoft Operating System; <br />b. Installation, maintenance (Microsoft patches and upgrades) and licensing of Microsoft SOL Server, <br />c. Installation, maintenance (Yards patches and upgrades) for the Licensed Programs; <br />d. Installation, maintenance (vendor patches and upgrades) and licensing of security and anti -virus software; <br />e. Installation, maintenance (vendor patches and upgrades) and licensing of monitoring software; and <br />6. Yards reserves the right to upgrade the Yards Cloud (both the physical and virtual aspects) upon notice to Client where, in Yardi's <br />reasonable discretion, the upgrade is necessary to keep the Yards Cloud secure and technically Industry standard. <br />Data and File Management <br />Yardi will provide Voyager Licensed Program data and file management services per the following guidelines. <br />1. Yardi will provide Client one live and one test database for the Voyager Licensed Program. <br />2. Yards will provide up to 1T6 of Voyager Licensed Program Combined Storage (defined below) at no additional charge. Client may <br />purchase additional Voyager Licensed Program Combined Storage at Yardi's then -current prevailing rate at the time of Client's re- <br />quest. "Combined Storage" means: <br />a. Voyager Licensed Program Client Data file storage on Voyager Licensed Program file servers; and <br />b. Voyager Licensed Program Client Data storage held within database servers and utilized by the Voyager Licensed Program, <br />3. Voyager Licensed Program production database backup files will be maintained for 14 days on a server accessible by Client via <br />secure transfer server from which Client may retrieve the Voyager Licensed Program database backups at any time; and. <br />4. Voyager Licensed Program production data will be replicated in near -real -lime both locally within the Voyager Licensed Program <br />production data center, as well as to a separate, Voyager Licensed Program off -site disaster recovery location. <br />Client Access <br />Yardi will allow Client access to the Yardi Cloud via the following methods. <br />1. Via Internet URL to access and operate the Voyager Licensed Program Licensed Programs. <br />2. Via remote access the following, depending on operating requirements: <br />a. The Voyager Licensed Program's ' reports path for management of the Voyager Licensed Program support riles; <br />b. A Voyager Licensed Program database -level query tool; <br />c. Voyager Licensed Program Client -server -based system administration toots provided by Yardi. <br />Licensed Programs Support and Governance of Use <br />Yardi will provide consulting and technical support for the Voyager Licensed Program per the following guidelines. <br />1. Implementation, consulting and support of the Voyager Licensed Program and the Voyager Licensed Program deployed components, <br />where applicable; <br />2. Yardi will periodically make available to Client (at no additional cost to Client) updates, upgrades and current versions of the Voyager <br />Licensed Program which will include corrections, enhancements, and/or improvements. Client reserves the right to refuse updates <br />and upgrades of the Voyager Licensed Program; provided, however, that Yards reserves the right to cease application support services <br />for versions of the Voyager Licensed Program more than 2 years older than the latest version of the Voyager Licensed Program <br />generally released to Yardi's clients. <br />Annual Fees Include <br />Client's annual Fees Include access to the Yardi Cloud, Voyager Licensed Program, Voyager Licensed Program updateslupgrades, and one <br />application support hour per $1,000.00 of Client's annual Fees. Clients installing the Voyager Licensed Program for the first time shall receive <br />35 additional application support hours for the first year only (i.e., until Client's first Anniversary Date) at no additional charge. Yardi will debit all <br />application support services (in'/. -hour increments with a %-hour minimum) against Client's above -noted Voyager Licensed Program application <br />support allotment except when related to a Software Error. "Software Error" means a reproducible failure of the Voyager Licensed Program to <br />materially perform as specified in the Voyager Licensed Program Documentation. Client acknowledges that data preparation and post conversion <br />data clean-up Is inherent In any data conversion, and such additional efforts associated with a Client data conversion — If performed by Yards — <br />will be debited against Client's application support service allotment. Notwithstanding the multi -year Term set forth in the Agreement, Client's <br />annual Fees and included annual application support allotment apply for annual periods ending on each Anniversary Dale, and shall not Include <br />unused application support time from prior annual periods. If Client needs additional application support hours at any time, Client may purchase <br />additional hours at Yardi's then -current prevailing application support rate at the time Client needs the hours. <br />Page 9 of 11 <br />Confidential <br />Preparation Date: January 6, 2020 5:03 PM <br />5-40 <br />
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