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REQUEST FOR HOUSING <br />AUTHORITY ACTION <br />MEETING DATE: <br />FEBRUARY 4, 2020 <br />TITLE: <br />APPROVE AN AGREEMENT WITH <br />YARDI SYSTEMS, INC. FOR HOUSING <br />AUTHORITY MANAGEMENT SOFTWARE <br />(STRATEGIC PLAN NO. 4, 1) <br />EXECUTIVE DIRECTOR <br />RECOMMENDED ACTION <br />RECORDING SECRETARY USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />CONTINUED TO <br />Authorize the Executive Director of the Housing Authority and the Recording Secretary to execute <br />an agreement with Yardi Systems, Inc. to provide housing management software services <br />beginning Febraury 4, 2020 and expiring September 30, 2020, with provisions for two (2), one-year <br />extensions exercisable by the Executive Director and Authority General Counsel, in an amount not <br />to exceed $60,000 annually, for a total amount not to exceed $180,000 over a three-year period, <br />subject to non -substantive changes approved by the Executive Director of the Housing Authority <br />and Authority General Counsel. <br />COMMUNITY REDEVELOPMENT AND HOUSING COMMISSION RECOMMENDATION <br />At its regular meeting on July 24, 2019, the Community Redevelopment and Housing Commission <br />(CRHC) recommended approval of the action above by a vote of 8:0 (Urzua absent). <br />DISCUSSION <br />On February 1, 2019, the Housing Authority issued a Request for Proposals (RFP # 19-011) for <br />Housing Authority Management Software from professional public housing authority software <br />providers to provide housing management software services (Exhibit 1). Responses to the RFP <br />were accepted until Thursday, February 28, 2019. <br />The Housing Authority received four (4) proposals prior to the deadline. Staff then conducted a <br />minimum threshold review of each submitted proposal to determine if all minimum program and <br />RFP requirements were met by the proposal. Following the minimum threshold review, staff <br />formed a Review Panel consisting of at least one (1) employee from the City's Information <br />Technology Department, and (5) employees from the Housing Authority. The Review Panel used <br />the proposal Scoring and Selection Criteria from the RFP to make a determination on which firm <br />to recommend to the Housing Authority Board for approval. The firms that submitted a proposal <br />are: <br />5-1 <br />