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Approve Agreement with HCI Systems, Inc. <br />March 3, 2020 <br />Page 2 <br />on the criteria as outlined in the RFP, and found HCI Systems, Inc. was responsive to the RFP, <br />including experience working at other secured facilities of similar nature. Staff entered into <br />negotiations with HCI Systems, Inc. and they reduced their total proposal by $46,969, which is a <br />17% reduction of their initial proposal (Exhibit 1). <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item supports the City's efforts to meet Goal #6 - Community Facilities & <br />Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City <br />assets), Strategy C (invest resources and technology to extend the service life of existing <br />infrastructure to protect the City's investment and support a high quality of life standard). <br />FISCAL IMPACT <br />The estimated total delivery cost of the project is $255,422, which includes the contract, contract <br />administration, inspection, testing, and contract contingency. The funding is budgeted and <br />available for expenditure in Fiscal Year 2019-20. The following table summarizes the estimated <br />expenditures: <br />Fiscal Year <br />Accounting Unit- <br />Fund Description <br />Accounting Unit, Account <br />Amount <br />Account # <br />Description <br />General Fund <br />$255,422 <br />FY 2019-20 <br />01114403-62300 <br />Police <br />Building & Facility, Contract <br />March -June <br />Department <br />Services -Professional <br />Total <br />$255,422 <br />Nabil Saba, PE <br />Acting Executive Director <br />Public Works Agency <br />David Valentin <br />Chief of Police <br />Santa Ana Police Department <br />NS/TC/GL <br />Exhibit: 1. Agreement <br />APPROVED AS TO FUNDS AND ACCOUNTS: <br />Kathryn Downs, CPA <br />Executive Director <br />Finance and Management Services Agency <br />25F-2 <br />