22B - HVAC CONTRACT - Laserfiche WebLink

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Contract Amendments for Repair of Various City Heating -Ventilation -Air Conditioning Systems March 3, 2020 Page 2 On March 15, 2016, the City Council awarded maintenance and repair services contracts to ACCO Engineering, FM Thomas, Johnson Controls Inc. and Trane, for a three-year period with a one-year renewal option. Services have been utilized through the City's Purchase Order process, and the contracts are set to expire on March 15, 2020. At this time, staff is requesting to add a combined $200,000 to the contracts and extend the term to September 30, 2020 to allow the necessary time for a Facilities Manager position to be filled, and to develop a more comprehensive RFP that results in the selection of an acceptable service provider (or providers) for HVAC system repairs. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #6 - Community Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy C (invest resources and technology to extend the service life of existing infrastructure to protect the City's investment and support a high quality of life standard). FISCAL IMPACT Funds are available for expenditure as follows: Fiscal Accounting Unit- Fund Description Accounting Unit, Amount Year Account # Account Description Building & Facility, 01114403-62300 General Fund Contract Services- $35,000 FY 2019-20 police Department Professional March — June 2020 Building Maintenance, 07317100-62300 Building Maintenance Contract Services- $60,000 Professional Building & Facility, 01114403-62300 General Fund Contract Services- $40,000 police Department FY 2020-21 Professional —July-Sept. 2020 Building Maintenance, 07317100-62300 Building Maintenance Contract Services- $65,000 Professional Total: $200,000 22B-2