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25C - AGMT FOR SANTA AN WATERSHED PROJECT
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25C - AGMT FOR SANTA AN WATERSHED PROJECT
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3/12/2020 1:18:59 PM
Creation date
3/12/2020 5:34:27 PM
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City Clerk
Doc Type
Agenda Packet
Agency
Public Works
Item #
25C
Date
3/17/2020
Destruction Year
2025
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Grant Agreement No.4600011889 <br />Page 3 of 32 <br />1) Overhead not directly related to the project. <br />8. METHOD OF PAYMENT. <br />a) Reimbursement - Submit a copy of invoice for costs incurred and supporting documentation <br />to the DWR Project Manager via Grant Review and Tracking System (GRanTS). Additionally, <br />the original invoice form with signature and date (in ink) of Grantee's Project Representative, <br />as indicated on page 8 of this Grant Agreement, must be sent to the DWR Project Manager <br />for approval. Invoices submitted via GRanTS shall include the following information: <br />1) Costs incurred for work performed during the period identified in the particular invoice. <br />2) Invoices shall be submitted on forms provided by State and shall meet the following format <br />requirements: <br />i) Invoices must contain the date of the invoice, the time period covered by the invoice, <br />and the total amount due. <br />ii) Invoices must be itemized based on the categories (i.e., tasks) specified in Exhibit B. The <br />amount claimed for salaries/wages/consultant fees must include a calculation formula <br />(i.e., hours or days worked times the hourly or daily rate = the total amount claimed). <br />iii) Sufficient evidence (e.g., receipts, copies of checks, time sheets) as determined by the <br />State must be provided for all costs included in the invoice. <br />iv) DWR Project Manager will notify Grantee, in a timely manner, when, upon review of an <br />invoice, the State determines that any portion or portions of the costs claimed are not <br />eligible costs or are not supported by documentation or receipts acceptable to State. <br />Grantee may, within thirty (30) calendar days of the date of receipt of such notice, <br />submit additional documentation to State to cure such deficiency(ies). After the <br />disbursement requirements in Paragraph 5 "Basic Conditions" are met, State will <br />disburse the whole or portions of State funding to Grantee, following receipt from <br />Grantee via U.S. mail or Express mail delivery of a "wet signature" invoice for costs <br />incurred, and timely Quarterly Progress Reports as required by Paragraph 15 <br />"Submission of Reports." Payment will be made no more frequently than monthly, in <br />arrears, upon receipt of an invoice bearing the Grant Agreement number. <br />9. WITHHOLDING OF DISBURSEMENTS BY STATE. If State determines that a project is not being <br />implemented in accordance with the provisions of this Grant Agreement, or that Grantee has <br />failed in any other respect to comply with the provisions of this Grant Agreement, and if Grantee <br />does not remedy any such failure to State's satisfaction, State may withhold from Grantee all or <br />any portion of the State funding and take any other action that it deems necessary to protect its <br />interests. Where a portion of the State funding has been disbursed to the Grantee and State <br />notifies Grantee of its decision not to release funds that have been withheld pursuant to <br />Paragraph 10, the portion that has been disbursed shall thereafter be repaid immediately with <br />interest at the California general obligation bond interest rate at the time the State notifies the <br />Grantee, as directed by State. State may consider Grantee's refusal to repay the requested <br />disbursed amount a contract breach subject to the default provisions in Paragraph 10, "Default <br />Provisions." If State notifies Grantee of its decision to withhold the entire funding amount from <br />Grantee pursuant to this paragraph, this Grant Agreement shall terminate upon receipt of such <br />notice by Grantee and the State shall no longer be required to provide funds under this Grant <br />Agreement and the Grant Agreement shall no longer be binding on either party. <br />10. DEFAULT PROVISIONS. Grantee and any Local Project Sponsor receiving grant funding through this <br />Grant Agreement will be in default under this Grant Agreement if any of the following occur: <br />25C-14 <br />
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