SERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 721 (SEIU) - FULL-TIME (2019 SIDE LETTER)

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0=fir A-2019-240 SIDE LETTER #1 TO THE 2019-2022 MOO BETWEEN CITY OF SANTA ANA AND FULL-TIME EMPLOYEES UNIT SERVICE EMPLOYEES INTERNATIONAL UNION, LOCAL 721 Effective December 18, 2019, this Side Letter between the City of Santa Ana ("City") and the full- time employees represented by the Service Employees International Union Local 721 ("Union" or "SEIU") amends Section 17.8 — New Employee Orientations to read as follows: The City shall notify the Union of all new employees entering the bargaining unit and provide the information listed in Section 17.7 on each new employee no later than thirty (30) days of hire or by the first pay period of the month following hire. For the purpose of this section, new employees shall be defined to include any employee whose classification is in the bargaining unit, including but not limited to employees entering the unit through new hire, accretion, promotion, or demotion. Each new employee shall be scheduled to attend an orientation. The City shall provide the Union with no less than ten (10) calendar days' advance written notice of the date, time and location of the orientation. The City may provide shorter notice only in a specific instance where there is an urgent need critical to the City's operations that was not reasonably foreseeable. Such notice shall be sent to the Union via an email to membership a@seiu721.org, the designated SEW Worksite Organizer, and the Chapter President. The notice shall also include the new employee's name, employee identification number (if assigned yet), and job title. After receiving notice of each employee orientation, the Union will inform Human Resources as to whether an SEW representative will or will not attend. If an SEIU representative will riot be able to attend the scheduled employee orientation, the Union may deliver union related documents contained within an envelope or welcome packet for each new employee for Human Resources staff to hand to the new employee at the orientation, The City will not discuss or answer questions related to these documents other than to inform the new employee that they are from the union that exclusively represents his/her classification. In addition, the employee will be informed that if he/she has any questions regarding the documents and/or union, he/she should contact his/her Union representative. Page 1 of 2 CI`l.Y�if/ SEl'LI