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Approve Appropriation Adjustment & Add Contingency Funds to Existing Contracts April 7, 2020 Page 2 2. Approve an Appropriation Adjustment recognizing $2,473,000 in the General Fund, Prior Year Fund Balance revenue account, and appropriating the same to the General Fund, Public Works Roadway Markings & Signs, Improvements Other Than Building expenditure account. DISCUSSION Orange County Transportation Authority's (OCTA) Measure M is a 30-year half -cent sales tax for transportation improvements in Orange County through 2041. The City has used Measure M funding to complete a variety of projects throughout the City and is currently eligible to receive close to $20 million in Measure M funds. Every year, OCTA determines whether a local jurisdiction is eligible to receive Measure M funding by confirming certain requirements are satisfied. Because Measure M funds are intended to augment, rather than replace, existing transportation expenditures, one of the requirements is for local jurisdictions to use General Funds for maintenance, construction and other transportation related expenditures. Each fiscal year, OCTA sets a benchmark local jurisdictions must meet. The Fiscal Year 2019-20 Maintenance of Effort (MOE) benchmark requirement for the City of Santa Ana is close to $8 million. To ensure the benchmark is met, an MOE certification must be submitted. Along with submittal of the MOE certification, this year, the City will be undergoing an MOE compliance audit in the fall of 2020. Currently, the City has made approximately $6 million in MOE eligible expenditures. In order to safely meet the $8 million benchmark and maintain access to Measure M funds, an additional $3 million of MOE work must be completed this fiscal year. Staff recommends carrying out eligible street improvements in the amount of $0.7 million and median landscaping work in the amount of approximately $2.3 million to meet the requirement. Raitt Street, from First Street to Civic Center Drive (Exhibit 4), was identified by the City's pavement management system as being in need of repair work. Raitt Street is also part of a streetcar construction project led by the County of Orange. A street improvement project is ideal in this location as it can leverage streetcar construction work to deliver a larger project. Improvements include a mix of concrete and asphalt repairs on Raitt Street. Additional improvements to be completed with the allocation of funds include alley paving and speed cushions on Bewley Street. The work will be performed by All American Asphalt. In regards to the median landscaping, the City engaged a landscape architect that understands the City's goal to improve the aesthetic appearance of arterial corridors (Exhibit 5) where landscaping has withered due to drought conditions and changes limiting irrigation. The consultant prepared schematic designs defining general concepts (Exhibit 6) and a corresponding rough estimate of construction costs. The plants chosen are primarily California native and were selected for their drought tolerant characteristics and ease of maintenance. The concepts were developed in a scalable manner to allow for subsequent construction phases as new funding becomes available. The project will be completed by Vido Samarzich and Aramexx Construction. Staff contacted a number of contractors currently working on City construction projects to gauge their ability to complete the above work by June 30, 2020. When choosing which contracts to add 20A-2