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Award a Purchase Order for Panasonic Toughbooks and Accessories April 7, 2020 Page 2 Communications. Often times this process can be lengthy, depending on the amount of radio traffic at the time. Issuing Panasonic tablets to each motor officer will allow them to input their daily activity, making them more efficient and reducing the radio traffic for patrol personnel. The Collision Investigations Unit will also benefit from having a tablet issued to them. In 2019, the Collision Investigations Unit handled 18 fatal traffic collisions that resulted in 23 fatalities. Presently, the Collision Investigations Unit is utilizing obsolete laptop computers that do not offer all the benefits a Panasonic Toughbook offers. The new Panasonic devices will have the following specifications: integral mag-strip reader, thermal printer compatibilities, audio recorder, camera, docking/charging station, and compatibility with the eCitation software. The proposed device is a great improvement from the current device. The dimensions and display quality make the devices easier to read, and will allow for more focus on situational/spatial awareness, which will improve officer safety. The Notice Inviting Bids was advertised on February 26, 2020, on the City's online bid management and publication system. A summary of the bid invitation and bids received is as follows: 526 Vendors were notified 7 Santa Ana vendors were notified 17 Vendors downloaded the bid packet 6 Bids received 0 Bids received from Santa Ana vendors Six bids were received and opened on March 18, 2020. After evaluation (Exhibit 1), five of the six bids received were determined to be responsive. The bid deemed nonresponsive offered pricing on an alternative product that did not meet specification requirements. The bid received from Quest Solution Inc., was lowest, responsive to specifications, and meets the City's requirements. The cost of the 30 devices and accessories is $4,520.77 per unit, for a total of $135,624. In addition, the Police Department is requesting to purchase a five-year extended warranty at a cost of $629.28 per device, for a total of $18,878. . STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal # 1 Community Safety; Objective 3, (Promote fiscal accountability to ensure financial responsibility at all levels of the organization), Strategy 3A (Continuously evaluate and assess fiscal aspect of service delivery to ensure that the Police Department provides programs and services efficiently and effectively.) 22B-2