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CITY OF SANTA ANA Vendor must assign on account representative or pointof contact forthe Santa Ana Police Department. The account representative shall be assigned to manage the City's contract for specified services and be the main contact for Police Department. personnel, Account representative shall ensure proper tracking of orders, invoices, and any other activities related to the awarded contract are handled In'a timely manner and In accordance with the specifioatlons of this'RFP. 6. pricing Pricing shall remain firm for the entire, Agreement, Thereafter, any proposed pricing adjustment for follow- on renewal periods shall be submitted to the City purchasing 'contact in writing at least ninety (90) days prior to the now Agreement term, City reserves the right to negotiate any pricing adjustments; a. Material Release A "material release" form will be used by City employees to purchase against this agreement. The number shown on the material. release MUST appear on your invoice. 7. No Partial Orders Vendor shalt not invoice until the entire material release order has been fulfilled. FA Reportl Invoicing Invoices for completed orders mustcontain the following inrormatioltr Date ofinvotce; ■ item # per contract; Description; Price, Quantity; Material, Release Number; and Employee name. Paymentwill be made in approximately 30 days from the unless alternate terms are proposed and accepted by th of each order, Contractor must provide a monthly printed transaction status report listing completed, partial, and/or pending orders with employee name, associated material release number, Item quantities, dollar totals, and completed delivery and/or expected due date, The report shall be sent to Santa Ana Police Department Cps Supervisor in orderfor payment to be processed for completed orders. 9. No Guarantee of Usage Any quantities listed In this RFP am estimated or projected and are provided for tabulation and reference purposes only, No guarantee of quantities is given or Implied by the City, supplier must furnish the City's needs as they ariso. No minimum order proposals will be accepted. 10. Use of Other Governmental. Contracts The City reserves the rightto reject any part or all of any proposals received and utilize other available governmental contracts. 11. Substitution If Supplier elects to propose an alternate manufacturers item that is of the same or better quality, samples of the items to be substituted are to be submitted with the Proposal by the RFP deadline; RFP No,10-104 Police Department uniforms and Equipment