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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />MAY 5, 2020 <br />TITLE <br />AMEND THE BLANKET ORDER CONTRACT <br />AWARD FOR DESKTOP COMPUTERS, <br />LAPTOPS, MOBILE DEVICES & <br />RELATED EQUIPMENT IN AN ANNUAL <br />AGGREGATE AMOUNT NOT TO EXCEED <br />$600,000 <br />(SPECIFICATION NO. 18-074) <br />(GENERAL FUND AND OTHER FUNDS) <br />/s/Kristine <br />CITY MANAGER <br />CLERK OF COUNCIL USE ONLY: <br />_••e• 91 <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1s'Reading <br />❑ Ordinance on 2n'Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />RECOMMENDED ACTION <br />Amend the contracts for desktop computers, laptops, mobile devices and related equipment to <br />increase the annual agreement amount by an additional $200,000, for a revised annual aggregate <br />amount not to exceed $600,000 subject to non -substantive changes approved by the City Manager <br />and City Attorney, with the following vendors: <br />Vendor Location <br />2nd Gear. LLC Costa Mesa. CA <br />Dell Computer Corp. Austin, TX <br />DISCUSSION <br />On November 20, 2018, at the conclusion of a competitive bidding process, the City entered into <br />one-year aggregate agreements, with 2nd Gear, LLC and Dell Computer Group, with provisions for <br />four one-year renewal options, to provide Dell desktop computers, laptops, mobile tablets and <br />related equipment. The original contracts were awarded in an annual aggregate amount not to <br />exceed $400,000 and the first renewal option has been exercised. <br />The City of Santa Ana's Information Technology Department has identified 786 older PCs citywide <br />that are still running the Windows 7 operating system. Widows 7 has reached its end of life and is <br />no longer supported by Microsoft. Consumers with PCs running windows 7 will no longer receive <br />technical assistance, software patches and security updates from Microsoft. In the event that a <br />new security vulnerability or software bug is uncovered in Windows 7, Microsoft is no longer obliged <br />to release any sort of patch to fix the issue on the unsupported operating system. This is a <br />vulnerability that could put the City of Santa Ana in danger from cyberattacks, such as hacking, <br />ransomware and other malware. <br />22A-1 <br />