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REQUEST FOR
<br />COUNCIL ACTION
<br />CITY COUNCIL MEETING DATE:
<br />MAY 5, 2020
<br />TITLE:
<br />APPROVE AN AMENDMENT TO
<br />AGREEMENTS WITH MIKE PRLICH AND
<br />SONS, PAULUS ENGINEERING, INC.,
<br />AND TE ROBERTS, INC. FOR
<br />EMERGENCY ON -CALL SEWER AND
<br />WATER SYSTEM REPAIR SERVICES TO
<br />INCREASE TOTAL ANNUAL AMOUNT BY
<br />$250,000, WITH A TOTAL AGGREGATE
<br />AGREEMENT INCREASE AMOUNT NOT
<br />TO EXCEED $1,250,000
<br />(RFP NO. 19-032)
<br />(NON -GENERAL FUND)
<br />/s/Kristine Ridge
<br />CITY MANAGER
<br />CLERK OF COUNCIL USE ONLY:
<br />❑ As Recommended
<br />❑ As Amended
<br />❑ Ordinance on 1s' Reading
<br />❑ Ordinance on 2i1 Reading
<br />❑ Implementing Resolution
<br />❑ Set Public Hearing For_
<br />rK•�►nutn�.ic.
<br />FILE NUMBER
<br />RECOMMENDED ACTION
<br />Authorize the City Manager to execute an amendment to the agreements with Mike Prlich and
<br />Sons, Paulus Engineering, Inc., and TE Roberts, Inc. to provide on -call emergency sewer and
<br />water system repair services for the three-year period beginning August 20, 2019, and expiring
<br />August 19, 2022, with a provision for one two-year extension exercisable by the City Manager and
<br />City Attorney, by increasing the total aggregate annual amount by $250,000, for a total aggregate
<br />agreement increase amount not to exceed $1,250,000, subject to nonsubstantive changes
<br />approved by the City Manager and City Attorney.
<br />DISCUSSION
<br />On August 20, 2019, the City Council approved agreements with Mike Prlich and Sons, Paulus
<br />Engineering, Inc., and TE Roberts, Inc. for a three-year period from August 20, 2019 to August 19,
<br />2022, with a two-year renewal option, to assist the Public Works Agency — Water Resources
<br />Division with emergency sewer and water infrastructure repairs. These services include repairing
<br />pipelines, tanks, pumps at various utility facilities, and performing site restoration as directed by
<br />staff to prevent system outages, maintain services during an emergency, and restore services to
<br />normal operating conditions.
<br />During the previous eight months, Water Resources Division staff has utilized these contractors for
<br />water main pipe repair work and the original aggregate annual spending limit of $500,000, for the
<br />term of the agreement, will be reached soon. Staff recommends increasing the total aggregate
<br />annual spending limit by $250,000, providing a new aggregate annual spending limit of $750,000,
<br />which will allow the Water Resources Division to continue utilizing these contractors for emergency
<br />repair services as needed. The new aggregate annual spending limit of $750,000 increases the
<br />total not to exceed amount for the lifetime of the agreement by $1,250,000 for a new not -to -exceed
<br />amount of $3,750,000 (Exhibits 1, 2 and 3).
<br />25A-1
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