55A - AA, AGMT AND RESO FOR HAZARD MITIGATION GRANT

Home Browse Search

Hazard Mitigation Grant Program May 5, 2020 Page 2 protections. Once a Hazard Mitigation Plan is reviewed and approved by the State and FEMA and formally adopted by the City, the City will then become eligible to apply for hazard mitigation funding to complete the mitigation projects identified in the plan. The City applied for HMGP funding to hire a contractor to assist the City in researching, drafting and submitting a plan, and was awarded up to $105,000 for this purpose. The City is required to match this funding in a 75/25 split, but can fulfill its share with the cost of City staff time devoted to the planning effort, requiring no cash match from City funds. On January 14, 2020, the City released a Request for Proposals (RFP 19-134) for a planning consultant and received proposals from seven firms: Emergency Planning Consultants, Engineering Solutions Services, Hagerty Consulting, Interwest Consulting, Michael Baker International, Stantec Consulting and Witt O'Brien's LLC. An evaluation committee consisting of representatives from the Police Department, Planning & Building Agency, Public Works Agency, and the Risk Management Division reviewed and rated the proposals based on evaluation criteria set forth in the RFP. The results were: Vendor Score Out of 100 Emergency Planning Consultants 88 Michael Baker International 70 Witt O'Brien's LLC 66.5 Stantec Consulting 64.25 Interwest Consulting 63.87 Hagerty Consulting 56.62 Engineering Solutions Services 56.25 Emergency Planning Consultants (EPC) was the most responsive and capable proposer. EPC demonstrated the most experience in developing new Hazard Mitigation Plans for cities and other local governments within southern California, demonstrated significant experience in developing hazard mitigation guidance and regulation at the state and federal levels, and demonstrated significant experience coordinating the city planning and emergency management functions. EPC also proposed the lowest price, well within the available grant funds. The City desires to award a two-year contract, with an optional one-year extension, to Emergency Planning Consultants, in an amount not to exceed $74,000. The timeline for development of the plan includes one year to research and draft the plan and one year for State and FEMA review and approval of the plan, although this timeline may be delayed by the current emergency response to the COVID-19 disease outbreak. STRATEGIC PLAN ALIGNMENT Approval of these items assists the City in meeting Goal #1 - Community Safety, Objective #2 (broaden communications, information sharing and community awareness of public safety activities), Strategy D (expand community awareness of public safety activities, programs and services that focus on risk reduction (smoke alarms, water safety, pedestrian safety, fire safety/prevention)); and Goal #6 - Community Facilities and Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy C (invest resources and 55A-2