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timelines. <br />12. Maintain and close electronic We believe that proper records management and organization is <br />and paper files in accordance crucial. Our planners have all worked for public agencies and <br />with City procedures. understand the importance of working diligently to maintain the <br />public record, proper publications, filing, indexing, and <br />safekeeping of all proceedings of the Planning Commission and <br />City Council. We have experience working with the City Clerk to <br />ensure the public record is kept permanently and in a manner in <br />which retrieval is efficient. <br />13. The City will be responsible for We understand this role of the city and our planners have <br />compiling reports into agenda experience working closely with clerical and city attorney staff to <br />packets for appropriate ensure that these tasks are completed in an efficient and timely <br />reviewing authorities. In manner. <br />addition, the City will provide <br />legal services in the review of <br />applications. <br />15. Provide general administrative We also provide experienced administrative services contract <br />support services to the Planning staff. Services include taking stenographic minutes of public <br />Services Division, as directed. hearings and/or transcribing minutes for official business <br />meetings, ensuring that legal notices and hearing publications <br />are prepared and posted in accordance with state law and city <br />ordinances, and providing support services to city clerical staff. <br />