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City of Santa Ana <br />19-PGP-13895 <br />Page 5 of 5 <br />EXHIBIT B <br />J. Grant fund payments will be made on a reimbursement basis; advance payments <br />are not allowed. The Grantee, its subcontractors and all partners, must have <br />adequate cash flow to pay all grant -related expenses prior to requesting <br />reimbursement from the Department. The Department may consider alternative <br />arrangements to reimbursement and payment methods based on documentation <br />demonstrating cost burdens, including the inability to pay for work pursuant to <br />Section 601(f) of the Guidelines. <br />K. The Grantee will be responsible for compiling and submitting all invoices, <br />supporting documentation and reporting documents. Invoices must be <br />accompanied by reporting materials where appropriate. Invoices without the <br />appropriate reporting materials will not be paid. <br />1) Supporting documentation may include, but is not limited to; purchase <br />orders, receipts, progress payments, subcontractor invoices, timecards, or <br />any other documentation as deemed necessary by the Department to <br />support the reimbursement to the Grantee for expenditures incurred. <br />L. The Grantee will submit for reimbursements to the Department based on actual <br />costs incurred, and must bill the State based on clear and completed objectives <br />and deliverables as outlined in the application, in Schedule F: Project Timeline and <br />Budget, the Statement of Work, and/or any and all documentation incorporated <br />into this Standard Agreement and made a part thereof. <br />M. The Department may withhold 10 percent of the grant until grant terms have been <br />fulfilled to the satisfaction of the Department. <br />Planning Grants Program (PGP) <br />NOFA Date: March 28, 2019 <br />Approved Date: October 17, 2019 <br />Prep. Date: March 12, 2020 <br />20E-14 <br />