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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />MAY 19, 2020 <br />TITLE: <br />APPROVE AN AGREEMENT WITH THE <br />LIBRARY CORPORATION FOR A <br />LIBRARY AUTOMATION SYSTEM AND <br />HOSTING SERVICES FOR AN ANNUAL <br />AMOUNT NOT TO EXCEED $43,393 AND A <br />TOTAL AGREEMENT AMOUNT OF <br />$216,965 <br />(GENERAL FUND) <br />/s/ Kristine Ridge <br />CITY MANAGER <br />CLERK OF COUNCIL USE ONLY: <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1" Reading <br />❑ Ordinance on 2ntl Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute an agreement with The Library Corporation for a library <br />automation system and hosting services for an annual amount not to exceed $43,393 and a total <br />agreement amount of $216,965 for the period June 18, 2020 to June 17, 2023 with two, one-year <br />renewal options through June 17, 2025, subject to non -substantive changes approved by the City <br />Manager and City Attorney. <br />DISCUSSION <br />The Library Corporation provides a web -based client server that manages library accounts and <br />maintains an inventory of books in stock and circulating. The software allows patrons to search <br />the catalog in-house from a Library computer, or remotely through an Internet connection. The <br />software includes a report module that produces a variety of information, including circulation <br />statistics and the number of titles in each collection. The acquisition module helps manage the <br />book budget for each collection and provides a quick and efficient way to search for new titles, <br />process orders, and catalog items being added to the collection. <br />This system is an integral part of the day-to-day operations of the Santa Ana Library. Therefore, <br />staff recommends that the City enter into an agreement for a new term with The Library Corporation <br />to continue providing the needed services (Exhibit 1). <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item supports the City's efforts to meet Strategic Plan Goal #5 - Community Health, <br />Livability, Engagement & Sustainability, Objective #4 (support neighborhood vitality and livability). <br />FISCAL IMPACT <br />Funds will be budgeted and made available in the following account for the specified years: <br />25B-1 <br />