PUBLIC WORKS - Laserfiche WebLink

Home Browse Search

EXHIBIT A SCOPE OF WORK Food Bank Distribution — City of Santa Ana Saturday April 11, 18, 25 2020 & May 2, May 9, and Mayl6 2020 Background The Food Bank Distribution took place on Saturday April 11, 2020 at Santa Ana College, and on Saturday April 18, 2020 at Main Place Mall. Future events are planned for every Saturday for an indefinite period of time. However, realistically, we plan for at least four more Saturday Food Bank Distributions on Saturday April 25, May 2, May 9, and Mayl6. All events will be at the Main Place Mall (except for the first one that took place on April 11, 2020 at Santa Ana College). The event's operating hours are from 8am to 2pm. The event set up begins on Friday the day before the event, and the traffic control setup begins at 4 am the morning of the event. Once the event concludes for the day, traffic control is picked up from 2pm to 4pm the day of the event. Each event requires traffic control for up to 5,000 vehicles that line up for the distribution throughout the event's operating hours. The cost is about $12,000 for each Saturday. The Saturday April 11, 2020 at Santa Ana College event cost approximately $1,400, but all traffic was planned to be queued up within the Santa Ana College campus, therefore the anticipated amount of equipment that was set up and used was very limited. The actual traffic generated created traffic jams for miles in many directions from the Santa Ana College Campus on City streets, resulting in jeopardizing public safety. The second and every subsequent event is planned at Main Place Mall. The location lends itself to allowing traffic to be queued up along a singular route where traffic can be controlled and organized, and the public's safety can be maintained. The operation on Saturday April 18, 2020 proved to be very smooth. We anticipate the same level of safety and organization for the future events. The traffic control levels provided have resulted in an increased efficiency of give-away process, as the number of give-away packages was increased from about 4,375 at Santa Ana college to about 4,750 at Main Place Mall on April 18, 2020. The event is anticipated to be even busier on April 25, 2020 with the expected give-away to be 7,000 packages. 1. When and where will the food distribution take place? o The Food Bank Distribution took place on Saturday April 11, 2020 at Santa Ana College and on Saturday April 18, 2020 at Main Place Mall. o At least four Food Bank Distributions are planned on Saturday April 25, May 2, May 9, and May16. o All events will be at the Main Place Mall (except for the first one that took place on April 11, 2020). o The event's operating hours are from 8am to 2pm. The Attached map shows the Food Bank Distribution location and the 5-mile long traffic control line for vehicles to queue up. W