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City of Santa Ana
<br />Grant Agreement No. 19-098
<br />Page 13
<br />Accountants. The required records include, without limitation, evidence sufficient to reflect
<br />properly the amount, receipt, deposit, and disbursement of all funds related to the construction of
<br />the project, and the use, management, operation and maintenance of the real property, time and
<br />effort reports, and supporting documents that permit tracing from the request for disbursement
<br />forms to the accounting records and to the supporting documentation.
<br />The Conservancy or its agents may review, obtain, and copy all required records. The grantee
<br />shall provide the Conservancy or its agents with any relevant information requested and shall
<br />permit the Conservancy or its agents access to the grantee's premises upon reasonable notice,
<br />during normal business hours, to interview employees and inspect and copy books, records,
<br />accounts, and other material that may be relevant to a matter under investigation for the purpose
<br />of determining compliance with this agreement and any applicable laws and regulations.
<br />The grantee shall retain the required records for a minimum of three years following the later of
<br />final disbursement by the Conservancy, and the final year to which the particular records pertain.
<br />The records shall be subject to examination and audit by the Conservancy and the Bureau of
<br />State Audits during the retention periods.
<br />If the grantee retains any contractors to accomplish any of the work of this agreement, the
<br />grantee shall first enter into an agreement with each contractor requiring the contractor to meet
<br />the terms of this section and to make the terms applicable to all subcontractors.
<br />The Conservancy may disallow all or part of the cost of any activity or action that it determines
<br />to be not in compliance with the requirements of this agreement.
<br />The grantee certifies that it has instituted and will employ systems and controls appropriate to
<br />ensure that, in the performance of this agreement, state funds will not be used for the acquisition,
<br />operation or maintenance of computer software in violation of copyright laws.
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<br />During the performance of this agreement, the grantee and its contractors shall not deny the
<br />agreement's benefits to any person on the basis of race, religious creed, color, national origin,
<br />ancestry, physical disability, mental disability, medical condition, genetic information, marital
<br />status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and
<br />veteran status, nor shall they discriminate unlawfully against any employee or applicant for
<br />employment because of race, religious creed, color, national origin, ancestry, physical disability,
<br />mental disability, medical condition, genetic information, marital status, sex, gender, gender
<br />identity, gender expression, age, sexual orientation, or military and veteran status. The grantee
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