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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 2, 2020 TITLE: AWARD A PURCHASE ORDER IN THE AMOUNT OF $640,915 TO LOS ANGELES TRUCK CENTERS, LLC, FOR TWO CNG FREIGHTLINERS WITH CUSTOM BODIES (NON GENERAL FUND) (SPECIFICATION NO. 20-044) /s/ Kristine Ridge CITY MANAGER CLERK OF COUNCIL USE ONLY: F-ITUNT1.07iirs, ❑ As Recommended ❑ As Amended ❑ Ordinance on 1s' Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For_ ,K•�►nl►tri�.ic•� FILE NUMBER RECOMMENDED ACTION Authorize a one-time purchase and payment of purchase order to Los Angeles Truck Center, LLC, for two CNG freightliners with custom bodies in the amount of $630,915, with a contingency of $10,000, for a total amount not to exceed $640,915, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION The Public Works Agency, Fleet Services Division is responsible for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. The Public Works Agency, Water Resources Division oversees and maintains the daily operations of the water system and sanitary sewer system. The City of Santa Ana's water system has an average day demand of 43 million gallons (MG) with 45,000 service connections. It is comprised of approximately 444 miles of water main, 45 MG of water storage at seven sites, seven Metropolitan Water District connections, 21 groundwater wells, seven pump stations, and four pressure - regulating stations, and utilizes two pressure zones. The City's sanitary sewer system has approximately 8,000 manholes, 390 miles of sewer mains, and two lift stations. The sewer system collects all sewage and transports it to the Orange County Sanitation District for treatment. The Water Resources Division is in need of two heavy duty service trucks to replace existing, aging fleet vehicles utilized daily in the maintenance and repair of the water and sewer systems. The existing vehicles are a 2004 water service truck and a 2001 sewer utility truck that have exceeded the City's Fleet Services Division's recommended Equipment Lifecycle Guidelines, earning a "terrible" rating, based on industry standards from the Municipal Equipment Maintenance Association, the National Association of Fleet Administrators, and the American Public Works Association. Both vehicles are essential to ensure the continued delivery of high quality water and sanitary sewer services to the customers in the City of Santa Ana. The Notice Inviting Bids was advertised on March 17, 2020, on the City's online bid management and publication system. A summary of the bid invitation and bids received is as follows: 22B-1