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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 2, 2020 TITLE: AWARD A PURCHASE ORDER IN THE AMOUNT OF $131,825 TO COURTESY CHEVROLET CENTER, FOR FIVE CHEVROLET COLORADO CREW CAB TRUCKS (GENERAL FUND) (SPECIFICATION NO. 20-050) /s/ Kristine Ri CITY MANAGER CLERK OF COUNCIL USE ONLY: F-ITUNT1.07iirs, ❑ As Recommended ❑ As Amended ❑ Ordinance on 1s' Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For_ CONTINUED TO FILE NUMBER RECOMMENDED ACTION Authorize a one-time purchase and payment of purchase order to Courtesy Chevrolet Center, for five Chevrolet Colorado Crew Cab trucks in the amount of $131,825, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION The City of Santa Ana Parks, Recreation and Community Services Agency (PRCSA) is responsible for the maintenance and care of parks and amenities. As such, during the fiscal year 2019-20 budget process, the PRCSA was approved to hire additional Park Services Inspectors to oversee the maintenance of parks, inspect service provided by contractors and manage maintenance issues that arise. In order to accommodate the need for these new inspectors to travel throughout the City to inspect the various parks, the Finance Department's Purchasing Division and the Public Works' Fleet Services Division issued an Invitation for Bid on behalf of the PRCSA to procure these vehicles. The Notice Inviting Bids was advertised on March 19, 2020, on the City's online bid management and publication system. A summary of the bid invitation and bids received is as follows: 356 Vendors were notified 6 Santa Ana vendors were notified 8 Vendors downloaded the bid packet 2 Bids received 0 Bids received from Santa Ana vendors Two bids were received and evaluated (Exhibit 1). The results are as follows: 22C-1