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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JUNE 16, 2020 <br />CLERK OF COUNCIL USE ONLY: <br />TITLE: <br />APPROVED <br />❑ As Recommended <br />INCREASE AGGREGATE AMOUNT <br />ElAmended <br />❑ OOrrdinance on 1s' Reading <br />WITH HCI SYSTEMS, INC. BY $39,320, FOR <br />❑ Ordinance on 2nd Reading <br />AN ANNUAL AMOUNT NOT TO EXCEED <br />❑ Implementing Resolution <br />$64,320 FOR FIRE ALARM TESTING AND <br />❑ Set Public Hearing For_ <br />INSPECTION AT THE JAIL <br />(SPECIFICATION NO. 20-086) <br />(GENERAL FUND) <br />CONTINUED TO <br />/s/ Kristine Ridge FILE NUMBER <br />CITY MANAGER <br />RECOMMENDED ACTION <br />Increase the aggregate purchasing amount with HCI Systems, Inc. by $39,320, for an annual <br />amount not to exceed $64,320, for a one-time payment of purchase order for fire alarm testing and <br />inspection at the Police Department, subject to non -substantive changes approved by the City <br />Manager and City Attorney. <br />DISCUSSION <br />The Santa Ana Police Department and Jail Holding facilities contains fire and life safety systems to <br />protect individuals from fire emergencies, in accordance with Orange County Fire Authority and <br />NFPA standards. The systems require routine inspections and testing to ensure optimum readiness <br />since the facilities are 24/7 operations and house detainees. The inspections and testing exercises <br />are conducted semi-annually. The equipment inspected consists of a fire pump, fire hydrants, fire <br />connections points, post indicator valves (PIV), pull stations, tamper alarms, main alarm panels, <br />smoke detectors, duct detectors, fire risers, fire hoses, fire sprinklers, fire phones, fire doors, <br />audible and visual devices and water flows. Each visit is quite complex, typically involving five to <br />six inspectors over a three-day period. <br />Quotes were solicited through the purchasing process and the lowest quote was selected as a <br />reliable vendor. The $39,320 requested includes $18,475 for testing, $6,525 for corrections after <br />testing, $4,320 be included for an annual sprinkler inspection completed in November 2019, and a <br />$10,000 contingency for unanticipated work to the fire systems. The current aggregate amount of <br />$25,000 combined with the requested amount for $39,320 is over the City Manager's $50,000 <br />signing limit, and therefore requires City Council approval. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item supports the City's efforts to meet Strategic Goal # 1 - Community Safety, <br />Objective # 5 (provide high quality Police and Fire/Emergency Medical Services response within <br />the City of Santa Ana). <br />22D-1 <br />