29A - PO FOR BUST STOP BENCHES - Laserfiche WebLink

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 16, 2020 TITLE: AWARD A PURCHASE ORDER IN THE AMOUNT OF $311,111.23 TO TOLAR MANUFACTURING FOR BUS STOP TRASH CONTAINERS AND BENCHES (GENERAL FUND) /s/ Kristine Ridge CITY MANAGER CLERK OF COUNCIL USE ONLY: ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2ntl Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER RECOMMENDED ACTION Authorize a one-time purchase and payment of purchase order to Tolar Manufacturing for 134 bus benches and 155 trash containers in an amount not to exceed $311,111.23, subject to non - substantive changes approved by the City Manager and City Attorney. DISCUSSION The Public Works Agency is responsible for the acquisition, maintenance, repair, and replacement of bus stop furniture, including shelters, benches and trash containers. The bus stop furniture located at stops without shelters was purchased in 2000, and is suffering from metal fatigue. Many benches have been removed, as they are unrepairable. Given that the City of Santa Ana has one of the highest ridership's in the County of Orange it is imperative that benches are replaced and maintained. Staff recommends purchasing replacement bus benches as well as trash containers. This contract award will provide 134 benches and 134 trash containers for bus stops and 21 trash containers for Downtown Santa Ana. The FY 2019-20 budget includes funding for replacement of benches and trash containers that have reached the end of their useful life. It is expected that the new benches and trash containers will go into service in the fall of 2020. Due to the unique style of the shelter furniture, this contract will be awarded through an exception to the Competitive Bidding Process. The City's current bus shelter and furniture manufacturer, Tolar Manufacturing, was selected to supply the bus benches and trash containers in order for the furniture to match the distinctive shelter design. The quote submitted from Tolar Manufacturing is appropriate and responsive to the City's requirements (Exhibit 1). STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 - Community Facilities & Infrastructure, Objective #2 (address deferred maintenance on City buildings and equipment). 29A-1