Laserfiche WebLink
PRIME GOV <br />o Documentation of the proposed meeting schedule for each meeting body <br />• Produce and Share full Word samples including numbering, font, size and other formatting <br />details for each meeting body: <br />o Agenda <br />o Packet <br />o Notice of Cancellation <br />• Identify sections and items included in each meeting body <br />• Review and discuss modifications required to accommodate PrimeGov best practices, current <br />functionality, and consistency of the proposed meeting document templates <br />• Complete Agenda Training <br />• Complete User Acceptance Testing <br />• Conduct end -user training <br />• Review and Sign off Agenda configuration <br />PrimeGov Agrees to: <br />• Review and configure up to (3) Meeting Bodies that are provided as part of the on -boarding <br />assessment including: <br />o Agenda <br />o Minutes <br />o Packet <br />o Notice of Cancellation <br />• Review and configure Item Types <br />• Perform a Gap Analysis to review functionality and identify potential feature requests and <br />enhancements that can be evaluated for inclusion in a future release. <br />• Complete end to end Agenda Testing <br />• Deliver full document set per meeting with the proposed layout and design <br />• Provide Agenda training <br />PrimeGov Forms/Workflow allows for the automation of the item submission process. This will enable <br />users to ensure items are reviewed electronically and that users can always know where an item is <br />at in the process. Workflow allows for linear routing of an item with its supporting materials on its <br />journey to an agenda. Workflow is flexible and will enable users to have an ad -hoc review process <br />via peer review while also allowing the administration to design a consistent approval process. Items <br />can be created at any time and added to the agenda automatically when the approved process is <br />complete. The workflow steps can be routed to users or groups to ensure an end to end electronic <br />process. <br />Following is an example of the Agenda Item Approval Workflow: <br />• Create Document <br />• Create Item <br />• Add item to the meeting <br />• Attach documents <br />• Originator Review <br />• Peer Review <br />• Department Head Review <br />