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INSURANCE NOT ON FILE N-2020-108 <br />WORK MAY NIT PROCEED <br />CLERK OF COUNCIL <br />DATE: (olas/.o <br />O: PR (o) (S1lvtcaCcx¢.\aS) kAGREEMENT WITH AEF SYSTEMS CONSULTING <br />FOR SOFTWARE REVIEW SERVICES <br />C� <br />THIS AGREEMENT is made and entered into this 1st day of July, 2020, by and between AEF Systems <br />`^ Consulting, Inc. ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation <br />cli organized and existing under the Constitution and laws of the State of California ("City"). <br />'L <br />ZD RECITALS <br />A. The City desires to retain a consultant to review the City's use of CivicRec software and provide <br />options for its expanded use by the City's Parks, Recreation, and Community Services Agency. <br />B. Consultant has previously provided these services to the City and represents that it is able and <br />willing to provide such services to the City. <br />C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable <br />in its field and that any services performed by Consultant under this Agreement will be performed <br />in compliance with such standards as may reasonably be expected from a professional consulting <br />firm in the field. <br />NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms <br />and conditions hereinafter set forth, the parties agree as follows: <br />1. SCOPE OF SERVICES <br />Consultant shall perform during the term of this Agreement, the tasks and obligations including <br />all labor, materials, tools, equipment, and incidental customary work required to fully and adequately <br />complete the services described and set forth in Exhibit A, attached hereto and incorporated by reference. <br />2. COMPENSATION <br />a. City agrees to pay, and Consultant agrees to accept as total payment for its services for City, <br />the rates and charges identified in Exhibit A. The total amount to be expended under this <br />Agreement shall not exceed $25,000, during the term of this Agreement, including any <br />extension periods. <br />b. Payment by City shall be made within 45 days (forty-five) days following receipt of proper <br />invoice evidencing work performed, subject to City accounting procedures. Payment need not <br />be made for work that fails to meet the standards of performance set forth in the Recitals which <br />may reasonably be expected by City. <br />3. TERM <br />This Agreement shall commence on the date first written and terminate on June 30, 2021, unless <br />terminated earlier in accordance with Section 16, below. The term of this Agreement may be extended <br />for up to one 1-year period upon a writing executed by the City Manager and City Attorney. <br />Page 1 of 8 <br />