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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JULY 21, 2020 <br />TITLE: <br />AWARD A CONTRACT TO GRAFFITI <br />PROTECTIVE COATINGS, INC., FOR <br />GRAFFITI REMOVAL SERVICES FOR A <br />THREE YEAR TERM IN THE ANNUAL <br />AMOUNT OF $1,360,000 WITH FIVE ONE <br />YEAR EXTENSIONS IN A TOTAL AMOUNT <br />NOT TO EXCEED $10,880,000 FOR THE <br />EIGHT YEAR TERM <br />(GENERAL FUND) <br />/s/ Kristine Ridge <br />CITY MANAGER <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ <br />As Recommended <br />❑ <br />As Amended <br />❑ <br />Ordinance on 1" Reading <br />❑ <br />Ordinance on god Reading <br />❑ <br />Implementing Resolution <br />❑ <br />Set Public Hearing For <br />1061►111►Is] g911C4V <br />FILE NUMBER <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute an agreement with Graffiti Protective Coatings, Inc. for <br />graffiti removal services for a three-year term beginning November 1, 2020 to October 31, 2023, <br />in an annual amount of $1,280,000 with an $80,000 contingency, with provisions for five, one-year <br />extensions exercisable by the City Manager, for a total amount not to exceed $10,880,000 for the <br />eight -year maximum term, subject to non -substantive changes approved by the City Manager and <br />City Attorney. <br />DISCUSSION <br />The Public Works Agency, Maintenance Services Division is responsible for citywide graffiti <br />removal from public structures, the visible right-of-way and park facilities, and performs graffiti <br />removal services 365 days a year. Graffiti removal services have been contracted since 2011 and <br />provide removal at nearly 130,000 sites annually, with an average response time of 24 hours or <br />less. <br />Since 2014, the City has contracted Graffiti Protective Coatings, Inc. (GPC) to provide these <br />services with the current agreement expiring on October 31, 2020. Annually, GPC removes graffiti <br />from approximately 130,000 sites, of which 103,000 removals are proactive and 27,000 are in <br />response to public service requests. <br />The Santa Ana Municipal Code (Section 2-807.d Non -Bid Purchases) allows contracts to be <br />exempted from competitive bidding through an open market purchase where vendors have been <br />awarded the same type of purchase contract by another public agency after a competitive bidding <br />process. The City of Long Beach, California awarded a contract for graffiti removal, whose <br />25C-1 <br />